Backlog in Deferred Maintenance and Capital Renewal


Challenge: Fiscal constraints prevent the AOC from fully addressing the maintenance needs for the aging historic infrastructure under its stewardship. At the close of FY 2019, the estimated deferred maintenance and capital renewal backlog for the Capitol campus was estimated at $1.77 billion. Of this total backlog, $593 million is needed to bring “poor” and “fair” facilities to “good” condition. At the fiscal year-end, 22 percent of AOC’s major buildings were assessed to be in “poor” condition. These facilities require significant investment for preservation and the safety of building occupants and visitors. Continued deferral will cause the facilities’ condition to decline further, increasing the time and cost needed to address the backlog.


AOC Initiatives: The AOC identified the deferred maintenance and capital renewal backlog as the agency’s top enterprise level risk and management challenge. As such, the AOC recognizes the need for increased funding to address the backlog. In FY 2019, the AOC budget increased to $733.7 million (up from $712.1 in FY 2018), including $298.7 million for capital projects. This funding allows the AOC to continue deferred maintenance projects such as the U.S. Capitol Building Exterior Stone and Metal Preservation Project, Russell Exterior Envelope Project, Rayburn Garage Interior Rehabilitation, Senate Underground Garage and Landscape Restoration, Thomas Jefferson Building Roof Replacement and the U.S. Botanic Garden Conservatory Façade and Roof Restoration.


The AOC uses a draft Capitol Complex Master Plan (CCMP) to guide its long-range planning. The CCMP provides a 20- year strategy for infrastructure priorities, investments and projects. From the CCMP, the AOC develops a Five-Year Capital Improvements Plan and conducts facility condition assessments (FCAs). In FY 2019, the AOC completed assessments for the Ford House Office Building, O’Neill House Office Building, Hart Senate Office Building, Packard Campus, Taft Memorial, Special Facility Center and the Senate Employee Child Care Center. The assessments provide the AOC with an objective condition rating, the Facility Condition Index (FCI). The FCI score is a standard facility benchmark to objectively assess a facility’s current and projected condition. Figure 24 shows the number and percentage of the AOC’s major buildings in each FCI category (i.e., poor, fair, good and very good) for the current fiscal year and in five years (FY 2024), assuming the AOC receives no additional deferred maintenance funding.


Looking ahead, the AOC will continue to use its existing planning tools and develop new functionality to prioritize, manage and respond to the deferred maintenance and capital renewal needs of congressional facilities. By the end of calendar year 2019, the AOC will establish a draft action plan for the deferred maintenance and capital renewal enterprise level risk. Facility condition assessments will continue to inform the AOC’s prioritization of restoration and repair projects, subject to the availability of funds and staff capacity. The AOC’s FY 2020 budget request focused on the need for resources to fund capital improvement projects.


FIGURE 24 Number and Percentage of AOC Major Buildings in Each FCI Rating Category, FY 2019 versus FY 2024 (Projected)


10 Buildings 37%


5 Buildings 18%


6 Buildings 22%


4 Building 15%


FY 2019 FY 2024 (Projected)


11 Buildings 41%


5 Buildings 19%


Poor Fair


6 Buildings 22%


Good Very Good


7 Buildings 26%


Poor Fair Good Very Good


48


Section I • Management’s Discussion and Analysis


ARCHITECT OF THE CAPITOL


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