of the race and social sub-committees. Both have unique agendas but combine under the organising committee to ensure that they are fully complementary and that the common objective remains in focus. We never lose sight of the importance of a lively social atmosphere within the clubs where competitors can meet, compare notes and generally have fun.
The organising committee produces the all-important Notice of Race, the document containing all the information that skippers need about the classes of boats to race, entry fees, the race schedule and entry form. This is issued very early in the year in both hard copy and through the Clubs’ websites and social media and is the first part of our ‘contract’ with competitors, designed to cater for all potential sailors, irrespective of age and experience. We endeavour to ensure that the Regatta is inclusive and appeals to the widest sailing audience. This is one area where close liaison with our Guernsey colleagues plays an important part in developing competition between the Islands.
The sub-committees really get into their stride within three months of the Regatta. The sailing committee produces the Sailing Instructions, the document that provides the information skippers need to know about the rules and regulations, courses and racing schedule and, importantly, the social programme. As time progresses, it appoints race officers (the folk in charge of racing), recruits committee boat and mark-laying and patrol boat crews, beach masters for the small boat classes at the RCIYC and Gunsite, produces a risk assessment for Jersey Coastguard, appoints a protest committee and ensures that the race marks, documentation and race equipment is available and ready to go.
The social committee, for its part, plans the activities in the clubs. This covers everything from agreeing menus with caterers, decorating clubrooms, organising the Saturday night party and entertainment,
arranging facilities for screening photos or videos of the day’s racing and the distribution of
‘goodies’ to competitors, some two hundred and fifty of them or more! Social events on all four evenings of the Regatta are planned meticulously to help round off what can often be a tiring day’s racing.
Whilst the organising committee delegates duties to the two sub-committees it retains overall responsibility for the
Regatta and takes on anything not covered by its offshoots. In addition to activities alreadymentioned, it incorporates the full secretariat including the development and distribution of promotional material, reception of entries and distribution of sailing instructions, recovery of trophies from previous winners, selection and purchase of prizes and provision of a race results system. Its planning also encompasses everything to do with prizes and the presentations that are made on the final night.
In summary, the overall objective is to stage a Regatta that we can all be proud of, one that meets competitors’ expectations and leaves them with only happy memories of a great time afloat.
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Jersey, a sporting Island Page 21
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