scheduled because some of the attendees unexpectedly arrived on an earlier flight. There are lots of last minute changes and you need a dispatch and reservation department that is available 24/7, which we have - not just an answering service. When challenges arise, we adapt. We also have on site coordinators so that we are able to keep a lead person available to answer all the questions.”
Such service helps King Limousine work successfully with large scale events, like the Republic National Convention a few years ago, the Walker Cup at Merion, and the AT&T National golf tournament.
Of course, no event would be complete without furniture,
Furnishings discusses some of the options they provide for all group sizes.
“We offer exquisite furniture and acces- sories rental for corporate meetings, con- ferences, trade shows, weddings and spe- cial events nationwide. We can service clients anywhere, any time,” says Frank McCall, group vice president for AFR Event Furnishings.
and AFR Event
“Our diverse inventory makes it easy for our clients to transform any event or meet- ing space into a functional and memo- rable experience,” says McCall. “We excel in providing custom branded, trend set- ting environments.”
It is that extensive inventory that makes AFR perfect for accommodating large groups.
“We have something that could work with nearly any theme or special request,” he notes.
“AFR not only has your basic
lounge furniture and tables and chairs, but we also offer bars, décor items and pil- lows in a wide variety of colors and pat- terns. Our RS Signature Series is a perfect example of the range we can offer to our clients. To mention only a couple,
it
includes our Hayden collection: modern wood tables and matching benches that are not only ideal for sophisticated alter- native dining areas, but also work seam- lessly as ceremony seating for a wedding. The RS Series also includes our Plaza line, which features a sleek white tufted look that’s fashionable, yet classic.”
AFR also excels in providing custom branded,
trend-setting environments,
matching their furnishings with a client’s logo or message.
To McCall, the biggest challenge of work- ing with a large group is the logistics of getting everything done within the time allotted. “It takes extensive planning, yet quick decisions need to be made often. With orders and events getting confirmed more and more at the very last moment, it takes hard work and dedication on every- one’s part, all the way from the sales team through the operations and delivery teams to make sure events not only hap- pen, but happen without a hitch. It’s very difficult to say ‘no’ to a client, and AFR takes pride in an unwavering dedication to excellence. We want to be absolutely certain we can follow through on our promises to clients, making sure events happen at the right time, location and with all of the right items.”
One particularly memorable large scale event that AFR successfully completed was the 2011 Super Bowl in Dallas, where they took 20 tractor trailer loads of furni- ture to the Dallas region and furnished 38 distinct events. “Our operations teams had to work through icy roads and tempera- tures just above zero, but every event was delivered flawlessly,” notes McCall. “Our clients were blown away by our service, detail-oriented staff and cutting edge product.”
Chris Dietze, president of Clear Sound, Inc., explains the audio-visual solutions they can provide for large events. “We do it all: corporate, theatrical, folk shows, orchestral work and more.”
Started in 1967 and incorporated since 1982, Clear Sound has grown substantially since 2000 when they added a division that does design and installation of audio and video systems. “We are now able to do staging, lighting, sound, video and any other services that our production clients could imagine or need.”
In terms of accommodating a large amount of attendees for an event, there is no challenge too big for Clear Sound. “We have a great deal of modern and sophisti- cated technology that allows us to enable a speaker to be heard by a very large group with clarity,” says Dietze. “We can provide image magnification on a large
46 July August 2011
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