time it takes to set it up and test it prop- erly means scheduling is critical. For large events, the coordination of multi- ple vendors and timelines means man- aging the needs of many and making sure things are accomplished in a prop- er order and within a specific time frame. It’s like a general contractor’s jig- saw puzzle.”
These details can include loading dock schedules, internal and external power, rigging requirements, safety considera- tions, security, staffing needs including union and local labor, catering, venue rules and house relationships.
“It involves coordinating the needs of a multitude of vendors and the under- standing that we are but one cog in a large wheel,” he continues. “All those involved must be mutually invested in the client’s success and able to work together toward a common goal for things to run smoothly and efficiently.”
And it is not just the logistics and organ- ization that can be difficult when accommodating large groups, but also
large-scale technical requirements. “Preparation is key. The sheer amount of equipment that needs to be integrated and the subsequent signal flow for it all requires a detailed plan that can be eas- ily communicated and accounted for to ensure that set-up is efficient, effective and able to be executed at a high level. They require a great deal of rigging and designing, so drawing to a tight specifi- cation is critical to the day-of execution. Time spent figuring things out on site is time wasted, and ultimately can lead to backlog and throwing an already time- challenged schedule disastrously off track,” warns Wildemann.
Advanced Staging Productions has been a part of many sizable events, including the National Constitution Center’s high profile Liberty Medal Award.
“The highlight of the event is the award- ing of the medal to an internationally known dignitary. For us, it’s the culmina- tion of months of planning and days of set-up that comes to fruition when the event is broadcast on live television,” says Wildemann.
44 July August 2011
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