Key Skills in English 130 Format for a formal letter:


Read these guidelines and check them against the letter below. 1. Your address should be displayed in the top right hand corner. 2. Te date should be displayed just below your address on the right. Skip a line between your address and the date. Give full date e.g. 26th March 2020. Avoid abbreviations.


3. Te name / title and address of the person you are writing to should be displayed on the leſt hand side of the letter – just below the level of your own address.


4. Te formal salutation or greeting should be below the name and address of the recipient. Skip a line. When you know the name of the person you are writing to, you open by formally addressing them: Dear Ms Collins. If you do not know the recipient’s name, address them as Dear Sir / Madam.


5. Te opening paragraph should clearly state the purpose of the letter. 6. Te following two or three paragraphs should form the body of the letter – each paragraph developing one major point or comment.


7. Te final paragraph should conclude the letter. 8. Close formally by using the words, Yours sincerely if you know the name of the person you are writing to or Yours faithfully if you do not know their name.


9. Sign your name. (write your name in block capitals underneath your signature). Sample letter of complaint


1 2


3


Mr John Mitchell, 52 Fairtree Road, Bridgewater, Cork


4 5


6 Dear Mr Mitchell, I am writing to you concerning the nuisance created by your dogs barking at night.


As you are well aware, I have asked you repeatedly to bring your dogs indoors after 11.00 p.m. which I do not consider to be an unreasonable request. However, despite your assurance that you would do so, you have allowed the animals to remain outdoors, barking at passing pedestrians and road traffic.


Not only am I wakened during the night by your dogs, but so are my children, one of whom is a baby. Several other neighbours also have young children who are being disturbed. This clearly cannot be allowed to continue.


I would very much appreciate if you would take immediate steps to rectify this matter. Failing any satisfactory response to this request, I will have no option but to contact the Garda Síochána and make a formal complaint.


7


8 9


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I hope you will carefully consider and respond positively to this request as it is in everybody’s interest to maintain pleasant neighbourhood relationships.


Yours sincerely,


Michael Barrett MICHAEL BARRETT


56 Fairtree Road, Bridgewater, Cork.


10th March 2020


Unit 4: Literacy


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