This page contains a Flash digital edition of a book.
CONFERENCING & EVENTS


FEATURE If you plan to record your guests, you might need to


advise them in advance that filming will be taking place or, possibly, obtain their written consent to film them. This waiver will have to be obtained before filming takes place. A license might be needed if your event will feature a money collection in aid of charity, or if you wish to use a venue for a purpose other than it was designed for. These are issued by the local authority for the venue, and can take up to three months to be approved.


THE LEGAL REQUIREMENTS You must check potential issues such as health and safety regulations, capacity numbers, insurance and risk assessment and make sure your event complies with all relevant legislation. Every event, however small and informal, will need some kind of insurance cover, so make sure you provide ample time to get quotes and buy a suitable policy. The venue you choose may have restrictions, including


the prohibition of alcohol, poor internet connection or wifi access or lack credit card payment facilitiess. A major factor is whether or not you can supply your own catering or cater for any special dietary needs.


THE BIG DAY When the day of your event arrives, there will be final details to consider, such as who's in charge of making sure the day runs smoothly? You may need someone to open the event space, as well as someone to organise your staff. Who will be assisting with parking, organising the exhibitors or setting up any necessary equipment? It might be prudent to organise a timetable – it will not look like a professional event if exhibitors are still rushing to get ready as people start to arrive, or if they pack up halfway through the day. The last thing for you to consider is post-event cleaning.


Plan ahead for perfection


You should check with the venue to find out if you are responsible for cleaning the space and if so, what is expected of you – for example, will you need to remove all rubbish bags from the site? You should also discuss the protocol in case any furniture or equipment gets broken or goes missing. A post-event assessment is also important to highlight any areas that need improving or what went particularly well.


business network May 2016 29


Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52