lizmckeonwrites
time for your team
Staffmeetings are vital for effectivemanagement and communication. Properly runmeetings save time, increasemotivation, improve productivity and solve
problems.Meetings can create new ideas and achieve company ‘buy-in’.Well-run staffmeetings can diffuse conflict in a way that emails and written communication can’t.
Even if it’s difficult to justify the time, hold regular meetings. Plan, run and follow up meetings properly and they will repay the cost many times over because there is still no substitute for physical face-to-face meetings. Run staff meetings to manage teams and situations, to achieve salon objectives quicker, easier and at less cost. Well-run meetings make people happier and more productive. Badly run meetings waste time, money and resources and are worse than having no meetings at all.
Meetings which involve salon staff and encourage participation and responsibility are more constructive than meetings in which the manager tells, instructs and makes all the decisions, which is not a particularly productive style of leadership.
basic rules
The aim of a well-run staff meeting is that whatever the agenda, afterwards all staff members feel that it took care of their needs, as well as the agenda.
Your choice of structure and style in running an effective meeting is dependent on several factors, such as: • The situation; • The implications and needs of the salon/project;
• The needs and interests of the team; • Your own role, confidence and personal experience;
• Your salon position and relationship with the team;
• The aim/agenda of the meeting. Staffmeetings are vital for effectivemanagement and communication.
Remember, there will always be more than one aim, because all meetings bring with them the need and opportunity to care for and develop staff, both as individuals and as one entity.You have a responsibility to manage the meeting so that it is a positive and helpful experience for all attending. That way, staff will be happy to attend and will look forward to your meetings.
There are many reasons to have salon staff meetings on a regular basis, such as: training, giving information, generating new ideas, planning, getting client feedback, solving problems, performance reporting, setting targets, making decisions, team building and
motivation. To avoid boredom vary your salon meetings.
Always have a clear purpose, decide on the topics and their priority. Important matters may not need to be resolved quickly, whereas urgent matters generally don’t require a lot of discussion. Circulate a draft agenda in advance of the meeting and ask for any other items for inclusion – that way everybody feels included in the process. Decide on the outcome for each issue so that each item will be more productive with a clear aim at the beginning of the meeting.
Put less important issues at the top of the agenda, not at the bottom.
88 GUILD NEWS
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