DIGITAL EFM TECHNOLOGY
required of the FM operative at the time of the audit, to ensure that all elements of the task are covered. Via a mobile app, onsite data on the current effectiveness of operations can be easily and quickly collected, which in turn ensures that any pressing issues can be investigated as matters of urgency.
Health and safety Health and safety compliance is clearly of paramount importance for those responsible for managing healthcare estates. With CAFM software, all data is held centrally, and can be accessed quickly and easily. Furthermore, the ability to use a forms tool inherent in CAFM for relevant health and safety work means that staff can report issues or concerns, which then results in the relevant staff being alerted of the need to address them. With the help of CAFM tools, health and safety work can become a simple procedure, instead of an ever-growing headache.
Mobile work management One of the most convenient aspects of operating with CAFM is how it can be readily integrated with smartphones or tablet devices. Jobs can be instantly dispatched to staff; they can ‘pick these up’ on their mobile via the CAFM app, and attend site to assist. This saves considerable time, reduces the administration burden, and ensures that particular tasks can be reported and responded to immediately, reducing rectification times. Right across the NHS, keeping items stocked up and available at all times is essential to the delivery of great patient care. From the basics – such as scrubs and rubber gloves – to essential medicines, efficient stock management is key if healthcare facilities are to run smoothly. Most CAFM solutions offer integrated
stock management features, so that stock levels can be monitored, items requisitioned, and alerts set up when an item is in low stock so that more can be purchased before a shortage occurs.
Scheduling and management CAFM can assist with shift management, personnel data management, and scheduling around staff annual leave, sick days, and training appointments. By having all aspects of staff logistics available in one platform, users can reduce stress and improve management. Intelligent job allocation – for example where jobs are sent to the closest operative via a GPS system – helps to minimise travel times, and ensures that issues are addressed promptly.
Medical device management and specialist healthcare cleaning Ensuring the reliability of medical devices is critical both for patient safety, and to the effective running of the health service. Via CAFM, maintenance staff can streamline medical equipment management for a wide range of devices – for example ventilators, X-ray machines, and CT scanners. Automatic job assignment using a mobile app reporting system ensures that prioritisation of equipment is maintained to high standards. Similarly, categorisation of work areas by level of risk ensures that staff know the standards of cleaning that must be maintained.
n How CAFM helped Southern Health NHS Foundation Trust
SWG has supported many NHS Trusts in managing their healthcare estates, including Southern Health NHS Foundation Trust, which provides a wide range of mental health, physical health, and learning disability services for
Above left: BIM data within CAFM supports maintenance work by allowing engineers to view assets via an intuitive 3D viewing tool, ‘peeling back’ layers such as walls or suspended ceilings to see equipment that may be hidden in real life.
Above right: Once the asset database has been established, 2D and 3D BIM models can be viewed within the CAFM system, to show building detail.
CAFM systems help to centralise and streamline the work that takes place within healthcare facilities. Asset management, building and maintenance planning, and health and safety, are all critical to optimising the efficiency of FM services.
October 2024 Health Estate Journal 125
AdobeStock / ipopba
Page 1 |
Page 2 |
Page 3 |
Page 4 |
Page 5 |
Page 6 |
Page 7 |
Page 8 |
Page 9 |
Page 10 |
Page 11 |
Page 12 |
Page 13 |
Page 14 |
Page 15 |
Page 16 |
Page 17 |
Page 18 |
Page 19 |
Page 20 |
Page 21 |
Page 22 |
Page 23 |
Page 24 |
Page 25 |
Page 26 |
Page 27 |
Page 28 |
Page 29 |
Page 30 |
Page 31 |
Page 32 |
Page 33 |
Page 34 |
Page 35 |
Page 36 |
Page 37 |
Page 38 |
Page 39 |
Page 40 |
Page 41 |
Page 42 |
Page 43 |
Page 44 |
Page 45 |
Page 46 |
Page 47 |
Page 48 |
Page 49 |
Page 50 |
Page 51 |
Page 52 |
Page 53 |
Page 54 |
Page 55 |
Page 56 |
Page 57 |
Page 58 |
Page 59 |
Page 60 |
Page 61 |
Page 62 |
Page 63 |
Page 64 |
Page 65 |
Page 66 |
Page 67 |
Page 68 |
Page 69 |
Page 70 |
Page 71 |
Page 72 |
Page 73 |
Page 74 |
Page 75 |
Page 76 |
Page 77 |
Page 78 |
Page 79 |
Page 80 |
Page 81 |
Page 82 |
Page 83 |
Page 84 |
Page 85 |
Page 86 |
Page 87 |
Page 88 |
Page 89 |
Page 90 |
Page 91 |
Page 92 |
Page 93 |
Page 94 |
Page 95 |
Page 96 |
Page 97 |
Page 98 |
Page 99 |
Page 100 |
Page 101 |
Page 102 |
Page 103 |
Page 104 |
Page 105 |
Page 106 |
Page 107 |
Page 108 |
Page 109 |
Page 110 |
Page 111 |
Page 112 |
Page 113 |
Page 114 |
Page 115 |
Page 116 |
Page 117 |
Page 118 |
Page 119 |
Page 120 |
Page 121 |
Page 122 |
Page 123 |
Page 124 |
Page 125 |
Page 126 |
Page 127 |
Page 128 |
Page 129 |
Page 130 |
Page 131 |
Page 132
