PRODUCT FOCUS: CAFM & IT
updated immediately to give improved visibility of data and enabling informed decision making and authorisation to be made on the go.
An additional benefit of Access Maintain performance reporting will indicate where an alternative contractor could have been used, identifying additional cost savings that could have been realised.
Automated processes Automation of regular obligations takes the pressure away from having to manually check and schedule routine servicing and testing through implementation of pre- approved contractor attendance. Access Maintain also digitises all reporting information across the estate so that it is available in real-time and on any device, enabling easy reconciliation of repair expenditure.
Contractor management through CAFM is another benefit, offering improvements to the service performance and value of your supply chain. Contractors receive your job instantly through the Access Maintain property maintenance software and all associated invoicing is automated, reducing the admin time spent on chasing, approving and managing payments.
www.theaccessgroup.com/en-gb/property- maintenance
Summary
Greg Robinson, Head of Property at Lifeways Group said: “Access Maintain is simple, quick and accurate to use and can be open to multiple users. By registering our entire supply chain on Access Maintain, costs are locked in and we have the control to know which jobs are open, which contractor is attending – and when – giving full visibility of how much the work is going to cost in advance, rather than getting some nasty surprises afterwards.”
Control and visibility All reactive, planned and in-house maintenance work is managed within one system so you have sight of all planned service work, any supplier call-outs and in-house labour resource deployed. Access Maintain provides an automatic process that manages annual servicing, regulatory and compliance obligations, meaning that you never miss another deadline. Additionally, all appropriate documentation, including contractor insurance certificates to statutory servicing and testing of assets, is stored digitally ensuring details of compliance obligations are automatically stored for ease of inspection.
For the FM team, the visibility of expenditure, cost savings and end-to-end efficiency through Access Maintain can improve its reputation and autonomy within the business by providing the Board with assurance of its competence and productivity for further investment.
Greg Robinson, Head of Property at Lifeways Group, added: “The reporting structure delivered greater reassurance to the Lifeways Board” added Greg “as we were able to demonstrate that we had full control over what was being spent and that the value and effectiveness was being measured. This gave them the confidence to increase authorisation levels so that the property team have greater ownership and autonomy, making the property maintenance process even more efficient.”
Access Maintain provides easy to use, cloud- based software for facilities management with a range of safe, compliant and efficient benefits that extend beyond cost-effective processes, including:
• Enabling visibility of all maintenance work being carried out and the associated cost in real-time.
• Giving operational reviews of completed work and contractor performance.
• Scheduling statutory planned maintenance to manage compliance obligations.
• Providing a pre-approved list of contractors from which to select the best performing suppliers, achieving more first-time fixes and assured prices.
• Compliance test certificates uploaded electronically by contractors so they are instantly accessible via the portal.
• Supplying a full audit trail and asset history, assuring a high level of accountability and compliance.
Investment in any new technology must have a justification of costs, be proven to be a worthy asset and identify a return on the investment made in its purchase and deployment. Access Maintain CAFM software streamlines reactive and planned maintenance to provide cost savings, efficiencies, control and visibility that deliver a return on investment across multiple KPI’s.
www.tomorrowsfm.com
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