Case study Document Management
Belgian Ministry of Justice selects IRIS
IRIS has been contracted by the Belgian Ministry of Justice to extend its integrated document management solution to an additional 22 Judicial Districts.
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n late 2006, IRIS was selected by the Ministry of Justice for the initial test phase of the JustScan project following a public call for tenders. As of 2007, 5 pilot locations (the Judicial Districts of Antwerp, Bruges, Brussels, Liège and Mons) were supplied with the IRIS solution. At the end of 2010, the satisfaction of the users and decision- makers led to the signing of a new contract: IRIS is now in charge of expanding the project to the 22 remaining Judicial Districts in the country.
Technology mix
The solution consists of a mix of IRIS technologies for scanning, recognition,
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compression and electronic management of documents to deliver digital judicial files. The software base of the solution consists of IRISPowerscan, IRISPdf Server, iHQC and IRISNext. The forecasted amount of judicial
“The provided solution enables
cases, instead of paper copies – sometimes up to several million pages per trial.
storage, recovery and handling of documents and images while having the capacity to manage a predicted increase in the number and volume of trial files.”
files to be processed by the system is almost 24,000 per year. Several large court cases are already benefitting from the solution, leading to digital distribution of indexed and fully searchable documents involved in the
The Belgian Ministry of Justice now has in place a solution capable of providing a fully functional, partially centralised, electronic document management system based on web technologies that will nonetheless permit decentralised digitisation of documents. The provided solution enables storage, recovery and handling of documents and images while having the capacity to manage
a predicted increase in the number and volume of trial files. The aim is to bring about reduced use of paper and totally electronic file management covering all the documentation needed in processing any future judicial file as well as to provide a web interface for all end users.
Secure installation
Etienne Van de Kerckhove, CEO of the IRIS Group, commented: “We are very happy with the positive feedback provided after the initial phase. It proved how much the users appreciate the new system, which dramatically improves the quality of the ‘judicial service’ with much lower costs. One of the major challenges was to provide the Ministry of Justice with a thoroughly secure installation. The set of functionalities, another important challenge, was built taking into account the users' expertise, enabling gradual appropriation of the tool, as well as a high level of acceptance among these users.”
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IT RESELLER – MARCH 2011 43
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