• Use: • present tense (except historical reports) • general nouns • the third person • factual description • technical words and phrases • formal, impersonal language.
Curriculum Vitae (CV) Since most people nowadays make use of templates for CVs, it may be worthwhile finding out what makes a good template, and how to adapt and fill them in most usefully. Every CV must address a situation, e.g. a CV for a particular job should speak mainly of your involvement in that particular
area. • Present yourself in a document to the world. • Present a strong first impression. • Present information clearly, objectively and concisely.
• Address the post for which the candidate seeks employment.
• Provide: • personal details • formal qualifications • work experience (if applicable) • referees.
Agenda of a meeting Writing memoranda, agenda and minutes are only useful if meaningful. Have a real or imaginary meeting to write the agenda for and the minutes of.
An agenda: • Gives an outline of what is to be discussed at a meeting.
• Is sent beforehand to people/delegates who are invited to a meeting.
• Usually drawn up by the chairperson and the
secretary, who, among others: • check minutes of the previous meeting for items that were carried over
• lists and collects items that the meeting may need to address
• arranges the items according to their importance beforehand
• determines how much time would be allocated to each item.
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Minutes of a meeting Record what happened at a meeting. • Adopt the minutes as a true record in the following meeting.
• Reflect the following: • name of the organisation • the date, the place and the time at which the meeting was held
• attendance register.
• Quote resolutions word for word. • Provide a summary of what was proposed and finally agreed upon.
• Write in the past tense. • Leave out trivialities like jokes. • Become legal and binding once signed and
dated by the chairperson after being read and adopted in the next meeting.
Diary
A diary is a portrayal of daily events. • Present the person’s evaluation of the day or event.
• Write from the writer’s point of view – first person narration.
• The language choice is simple and to the point. • The tone will be determined by the nature of the entry.
Giving directions • Use directions when telling someone how to get somewhere.
• Use mostly the imperative form (the infinitive without the word “to”)
• Although the subject “you” is not stated, it always refers to the second person representing an interaction between the speaker and the listener.
• Consider the following when giving directions: • Be concise and clear. • The directions must be in chronological order.
• Indicate the approximate distance. • Give the approximate number of streets to be crossed to reach the destination.
• Provide information about landmarks along the way.
• Use words indicating position.
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