When planning for inclement weather, be
party with background music. Option two was to move the wedding to another loca- tion. In the conditions as they were, the tent was unusable because of the saturat- ed and muddy ground. After making a few calls, Eventricity was able to locate a venue ten minutes away that was avail- able. The client ultimately chose option two.
“We rented the space and then the crazi- ness started,” recalls Jablonowski. “It is now 2-1/2 hours before the wedding and we are moving the reception. We still are having the ceremony on a portion of the property that was marginal, but usable. We hired buses to pick guests up at their hotels since we now had no place to park cars. We got the police to allow us to close the road for the ceremony so the buses and local cars could park on the road, which had no shoulder. The lighting com- pany stayed and helped the DJ break down the ceremony and rush to the other venue before guests arrived so that the music would be set up in our new location. Even the portable restroom trailer atten- dant jumped in and helped.”
“Guests arrived, the ceremony went off exactly on time, and the guests were loaded right back on to the buses,” she continues. “Everyone thought this was part of the plan. Upon arrival at the new venue guests were greeted by wait staff and were told that it was open seating. The parents announced that we had brought them ‘from dirt to dancing,’ and everyone was happy. It took courage and conviction to confront the client with the reality of the circumstances, and it took guts and a professional team to pull the trigger on what was probably ‘Plan G’.”
When it comes to “rain or shine” outdoor events, Jablonowski notes that you have to manage attendance expectations, especially if inclement weather is forecast. “You must always prepare for the rain, and be elated when the sun is shining. The backup plan is determined by the event. Sometimes carrying an umbrella or wear-
Mid-Atlantic EVENTS Magazine 75
sure to start the conversation early with your vendors, including the venue and catering as key starting points, suggests Tonia Adleta, owner and lead designer of Aribella Events.
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