disciplinary rule or policy regarding the use or possession of alcohol or a controlled substance by a student under the age of 21 years. Given this legal background, it is DePaul University’s policy to typically notify parents or legal guardians in the following situations:
• In cases where students under the age of 21 are found in repeated violation of any federal, state, or local law
or Code of Student Responsibility policies pertaining to the use or possession of alcohol or a controlled substance in the circumstances below.
• In cases where a student under the age of 21 is found in major violation of the Code of Student Responsibility
policies regarding alcohol or controlled substances and the violation results in the student being placed on university or residence hall disciplinary probation.
• In cases where students under the age of 21 are found in violation of the Code of Student Responsibility
policies regarding alcohol or controlled substances and the violation results in an arrest being made by the Chicago Police Department.
• In cases where students are found in violation of the Code of Student Responsibility policies and the
violation results in student behavior that could cause harm to self or others, including but not limited to hospital transport for excessive drinking.
JUDICIAL PROCEDURES – By voluntarily joining the residential community, a student assumes the responsibility for abiding not only by the Code of Student Responsibility and university policies that are applicable to students, but also by the policies set forth in this guide. Residents are expected to exercise good judgment and consideration in maintaining a living environment conducive to the achievement of the educational mission of the university. This includes accepting responsibility for one’s behavior at all times and respecting the rights of other individuals.
Any violation of the Code of Student Responsibility, university policies applicable to students or the policies set forth in this guide could result in judicial action through Residential Education.
Residents should consult the Undergraduate Handbook for a full explanation of the Judicial Review Process (sr.de
paul. edu/catalog/catalogfiles/Current/Undergraduate%20 Student%20Handbook/pg50.ht
ml). The Judicial Review Process in the Undergraduate Handbook is the basis for the Residential Education Judicial Process.
In addition, the following is an outline that highlights certain aspects of the Residential Education Judicial Review Process:
1. An incident occurs. The Assistant Director for Student Success (AD-SS) receives documentation of the
incident. The AD-SS will conduct an initial review to determine if there is reasonable cause to believe that a violation of policy has occurred. If the AD-SS determines that a policy violation may have occurred,
the AD-SS will notify the resident of the alleged policy violation with a letter of judicial referral within five class days of receiving the documentation of the incident.
2. The resident involved receives a letter of judicial referral. The letter of judicial referral will inform the resident of
the policies that may have been violated and indicate whether the matter will proceed to an Administrative Hearing or a Judicial Board Hearing. If the resident acknowledges a violation has occurred at any time during the process, the process may immediately move to the sanction process.
3. After receiving a letter of judicial referral, a resident has five class days to contact the AD-SS to schedule a
hearing. If a resident fails to schedule or appear at a hearing, a decision is made based on the available information and the student is held accountable for that decision. If the resident has any questions about the Judicial Review Process, it is the resident’s responsibility to bring these questions to the AD-SS.
4. The resident attends a hearing. In accordance with the applicable hearing procedures, the hearing officer
or Board determines if the resident is responsible for violating the policy.
5. If the hearing officer or Board finds a resident to be responsible for a policy violation, the hearing officer or
Board assigns appropriate sanctions.
6. Within five class days following a hearing, the resident receives a decision letter indicating the outcome of the
hearing, describing the sanctions, if any, and indicating the required completion dates for the sanctions. If applicable, residents must complete all assigned sanctions within the time frame designated in the decision letter. Failing to complete judicial sanctions may be treated as a separate policy violation. Until the sanctions are completed, the judicial case remains open.
7. The appeal process for student disciplinary findings can be found in the Undergraduate Student
Undergraduate%20Student%20Handbook/pg105. html). All appeals should be directed to the individual identified in a student’s decision letter.
In order to protect the health, safety, security and well- being of the university community and its members, Residential Education reserves the right to immediately impose interim sanctions upon a resident.
Residential Education judicial boards are comprised of selected residents as well as representatives from the Resident Advisor staff and the Resident Hall Council.
Records of judicial cases that result in sanctions from Residential Education will be kept in a resident’s Residential Education
judicial file. Residential Education judicial
records are destroyed one year after a resident moves out of campus housing.
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