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CHECKOUT PROCEDURE – Residents permanently vacating their room at any time during the year are expected to check out properly. The checkout procedure varies by situation, but all residents vacating a space on campus are required to:


• Turn in all University issued keys and complete necessary cancellation paperwork.


• Remove all belongings and sufficiently clean the room or apartment, including cleaning the adjacent bathroom


• Arrange


in suite-style units and kitchens and bathrooms in apartment-style units. Housing Services reserves the right to determine whether a room or apartment is sufficiently clean. and


assemble all university-provided


furniture as it was found upon move-in (see the cancellation section on page 9 for additional checkout information if checking out due to a cancellation).


Additionally, all residents are advised that:


• Failure to check out properly and on time may result in an improper checkout fee of $150.


• All residents are jointly responsible for the care,


cleanliness and protection of the common areas of their suite or apartment. When damages occur inside a room or apartment and Housing Services does not know who caused them, charges may be split among the residents of that unit.


• All billing decisions regarding room condition and damages are final.


• Residents’ private property remaining after vacating or upon the expiration of the Housing Agreement will be


considered abandoned and may be disposed of at the expense of the residents.


• Residents must fill out a forwarding address card at the Student Housing Mail Center so that mail can be


properly routed.


Preferred Checkout: available 24 hours a day, seven days a week.


• Residents choosing this option forgo the right to be present during the inspection of their room.


• Your room should be clean and in the same condition as when you moved in.


• Use the key envelope you received upon completion of your cancellation paperwork and return your key


to the Housing Services Main Office, Centennial Hall, Suite 301.


• Complete the required information on the envelope, including the date, your name, your DePaul ID number,


the building name, and your room number.


• Drop the sealed and completed envelope with your keys in the key drop box located outside the entrance


to the Housing Services Main Office, Centennial Hall, Suite 301.


• Return your mailbox key to the Mail Center. Failure to return your key will result in a charge.


16 • After your room has been vacated, a Housing Services staff member will inspect your room and note


any applicable damage charges, including cleaning charges. If necessary, a damage billing letter will be sent to your permanent address.


Alternate Checkout: available only during normal business hours (Monday through Friday, 9 a.m. to 5 p.m.). This option is not available in June during spring quarter move-out.


• Make an appointment with your Facility Residence Director (FRD) at least 24 hours in advance of your


move-out date to complete your room inspection.


• Your room should be clean and in the same condition as when you moved in.


• Your FRD will inspect your room and note any discrepancies.


• Present your room key to your FRD and sign the key agreement.


• Return your mailbox key to the Mail Center.


DAMAGE & THEFT COMMUNITY DAMAGE BILLING – When damages occur in common areas, an investigation is launched by Residential Education and Housing Services. If the investigation is inconclusive and it is difficult to discern which residents and/or guests are responsible, charges may be split among the entire community. After each investigation of community damages, charges may be assessed to the community and will be divided on a case-by-case basis, as appropriate. If a resident, multiple residents or guests of residents are found to be responsible for the damage/vandalism, they may be subject to


additional


repair fees and judicial action. Residents who host guests associated with the vandalism incident are responsible for the damage billing charge assessed. Common areas may be closed to residents if persistent vandalism or damage occurs. Residents who have information about who might be responsible for damage in common areas should contact their Facility Residence Director, Residence Director, Assistant Residence Director or Resident Advisor. Community damage fees assessed to the residents of a wing, floor or building will be placed directly on each resident’s student account (typically within 30 to 60 days after the damage is discovered and no later than one quarter following notification). Residents will receive an email notification if they are billed. All billing decisions regarding community damages and related fees are final. All damage billing will be placed on a resident’s student account no later than one quarter following notification of the damage.


PERSONAL PROPERTY – Residence halls and apartments are high-traffic areas, making it important for residents to take steps to safeguard their personal property. Residents should store valuables in secure places, be watchful of suspicious behavior and lock their doors while they are home and when leaving their rooms. Residents are encouraged to have the proper insurance to cover lost, stolen or damaged personal property while in permanent, converted or temporary assignments or if


GUIDE TO STUDENT HOUSING 2011-2012


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