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Business News 1,300 guests for dinner 3


2


1. Deliberation with the audio-video specialist, Lauren (centre left), Anna (centre right) and Julie (right).


2. Deep in discussion about catering with Saqib Bhatti (centre back).


3. Prostate Cancer UK badges arrive at Chamber House.


4. 56 kilograms of chocolate are safety stashed away at Chamber House, just a day before the dinner.


5. The coveted awards arrive, and need to be handled with very special gloves.


6. A wash of green and Lego people are safety housed in Chamber House before the dinner.


Warwickshire County Cricket Club; Zo Hoida, Browne Jacobson; and Martin Levermore, Medical Devices Technology International. Shortlisted firms are sent to Press and PR at


the Chamber, where a story is drafted ready to announce on 26 February.


26 February (44 days to go) Shortlist announced in ChamberlinkDaily. Shortlist story sent to the media.


28 February (42 days to go) ‘The Birmingham Post’ runs the shortlist in its weekly newspaper and on-line.


6 March (36 days to go) Aston Performing Arts Academy confirmed and announced as the dinner’s evening entertainment.


11 March (31 days to go) Prostate Cancer UK, the president’s nominated charity of the year, sends 1,300 badges to Chamber House, which the events team will take to the ICC on the day of the dinner. Also going directly to the venue are brochures printed by Pink Print and table décor, sponsored by Team Telemarketing.


20 March (22 days to go) Julie meets with Eventmasters, providers of the silent auction prizes with all funds raised being donated to Prostate Cancer UK.


25 March (17 days to go) Julie, Jess, Lauren and Anna individually check each company has the correct number of tickets and each ticket is allocated to one of the 130 tables available on the evening. Each ticket is marked off from a master ticket


allocation spreadsheet and put in the post with a covering letter.


27 March (15 days to go) Award designs finalised and sent to Unique Awards and Trophies for production.


4 April (7 days to go) Julie confirms final dinner table plan. Jess sends the media board to print. Awards, engraved with the winners’ names, are delivered to Chamber House and kept under lock and key by the events team.


8 April (3 days to go) Final running order and run-through of the evening’s formalities are finalised and discussed with host Ed James, Paul Faulkner, Saqib Bhatti and Julie. Final table plan is printed and all Chamber staff are provided with an internal briefing on the dinner.


4


10 April (1 day to go) SF Recruitment’s Lego figures are delivered to Chamber House, alongside 56 kilograms of chocolate from Cadbury’s as gifts on the table.


11 April (0 days to go) Julie, Jess, Anna, Lauren, John and Katrina arrive at the venue at noon sharp. Tables and chairs have already been set up before the Chamber team’s arrival. Audio visual equipment is checked and set up. ICC staff began to lay tables, and will finish at 2pm. The marketing and events team meet with ICC


at 1.30pm to discuss arising issues and go through the final running order of the evening. The Chamber team then get to work laying tables with the table décor, brochures and gifts. At 4.30pm, speakers Saqib Bhatti, Ed James,


and Paul Faulkner arrive for sound checks and run through. By 5.30pm, all tables are laid, staff briefed, lights and sound checked. At 6pm, guests begin to ascend the stairs to


Hall 3 of the ICC to experience the Greater Birmingham Chambers of Commerce Annual Dinner and Awards 2019. Overall, 35 chefs, 100 waiting staff, 30 bar staff and 30 wine waiting staff served guests on the night.


12 April (12.30am) Jess, Julie, Anna, Kat, Lauren and John finally leave the ICC after all guests have left, table décor taken down and the teal glow of the Chamber logo dims from the top of Hall 3… until they do it all again for #GBCCAwards20.


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6 May 2019 CHAMBERLINK 37


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