Members’ Directory and Buyers’ Guide 2014


Code of Conduct


3. 3.1


Decisions


The Disciplinary Panel shall determine whether or not and to what extent a Complaint has been upheld and shall make a recommendation to the Governing Board on the appropriate sanction to be applied to the member.


3.2 3.3


The sanction to be applied to the member shall be limited to a warning, fine, suspension or expulsion from membership of the Federation.


Any recommendation shall be considered at the earliest opportunity by the Governing Board of the Federation which will accept, reject or amend the recommendation.


3.4


The decision of the Governing Board shall be communicated in writing to the parties within 7 days from the date of the meeting at which the decision was made.


3.5


The decision of the Governing Board shall be final, save that in the case of expulsion from membership of the Federation the Member shall have the right to appeal the decision. Any such appeal must be made in writing to the Federation within 28 days from the date of the notification of the decision to the parties.


3.6


An appeal shall be heard by the Governing Board at the first meeting of the Board, following receipt of the notice of appeal. The appellant or a representative of the appellant shall have the right to appear in person before the Board to state the reasons why the appeal is being made.


3.7


The Board shall consider the appeal and determine whether to uphold or reject the appeal. The decision of the Board will be communicated to the appellant in writing within 7 days of the date of the meeting at which the appeal was heard.


3.8


Any decision to expel shall be effective immediately following the period allowed for an appeal or as the case may be 7 days following a meeting of the Governing Board at which an appeal against expulsion has been rejected.


4.2


3.9 4. 4.1


In the event of suspension or expulsion the Member shall not be entitled to the refund of any subscription.


The Disciplinary Panel


A Disciplinary Panel consisting of the President or Vice-President together with 3 TTF Directors selected by the Chief Executive from the current Governing Board membership will be convened by the Chief Executive. The members selected will be approached on the basis of their impartiality, experience and availability. It is the responsibility of the Chief Executive to decide whether any declared interest is considered to raise a conflict of interest.


The Disciplinary Panel will be chaired by either the Chair or Vice-Chair of the Governing Board (if the Chair has a Conflict of Interest then it falls to the Vice-Chair). If neither is suitable the Chief Executive will appoint a Chair. The Timber Trade Federation will be represented on the Panel by the Chief Executive or his appointed designate and will act in an advisory capacity with no voting rights. In the event of a vote should the vote be tied the Chairman shall have a second casting vote.


4.3 4.4


All Disciplinary Panel members are required to sign a confidentiality agreement and a conflict of interest declaration.


If any additional conflict arises, the Disciplinary Panel member must inform the Timber Trade Federation of the change before undertaking membership of the Disciplinary Panel.


5. 5.1 Costs


In the event the complaint requires the Disciplinary Panel to incur costs associated with the complaint then the Member against whom a sanction is imposed under Clause 3.2 or whose complaint is rejected shall pay those costs.


Amended June 2011 May 2003 Timber Trade Federation


www.ttf.co.uk 37


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