Code of Conduct
Members’ Directory and Buyers’ Guide 2014
6.
Objective Evidence
Any due diligence system will base any risk assessment on objective document-based evidence.
7.
Public Commitment To Legal/Sustainable Any due diligence system must require Members to publish a statement that publicly commits them to sourcing legal and/or sustainable wood or wood products.
8. Director Level Responsibility
Any due diligence system will require Director level commitment to its implementation.
9. Annual Reporting
Any due diligence system will require Members to produce an Annual Report which documents the findings of the risk assessment process and a plan of action to reduce that risk in accordance with Criteria 4.
10.
‘Credible’ Certification Schemes In determining the credibility of certification systems for the purposes of compliance with Criteria 6 reference will be made to the advice provided by the UK Government’s Central Point of Expertise on Timber.
11. Sanctions
Any due diligence system must include a process of effecting sanctions against a Member where following audit the Member has failed to properly implement the due diligence system. Where sanctions are imposed these will be notified to the Committee of Forests Forever which will determine whether to invoke the TTF Disciplinary Procedure.
2.4
Amended June 2011 Amended February 2008 May 2003
2.2
Disciplinary Procedure 1.
1.1
General Application
The following provisions and procedures shall apply to all complaints against Full Members alleging a breach of the Federation’s Code of Conduct including that of its constituent Divisions.
2. 2.1 Procedures
Upon receipt by the Federation of a complaint against a Full Member, the Federation shall in the first instance refer the complaint to the Chief Executive Officer of the Member for a response to the allegations made by the complainant which shall be provided within 14 days.
Where the complaint cannot be resolved by conciliation the complaint shall be referred to a Disciplinary Panel of the Governing Board formed in accordance with Clause 4 of this Code which shall determine in what manner the complaint shall be investigated and determined. The Disciplinary Panel may appoint a suitably qualified independent investigator to prepare a factual report based on the evidence of both parties.
2.3
The Member and the complainant shall co- operate with the investigation and shall without limitation and in a timely manner provide such evidence as is in their possession or under their control to the Disciplinary Panel or its appointee(s), and shall permit the Disciplinary Panel or its appointee(s) to visit their premises, inspect their goods and where appropriate obtain and test any product relevant to the complaint.
Failure of a Member to comply with the requirements of this Clause 2 shall be itself considered a breach of the Code of Conduct.
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