search.noResults

search.searching

note.createNoteMessage

search.noResults

search.searching

orderForm.title

orderForm.productCode
orderForm.description
orderForm.quantity
orderForm.itemPrice
orderForm.price
orderForm.totalPrice
orderForm.deliveryDetails.billingAddress
orderForm.deliveryDetails.deliveryAddress
orderForm.noItems
Tips for Planning Outside Events By Abby Homol, Roberts Event Group, a Hosts Global Member


Planning for an outdoor event requires logistical expertise that is not needed when utilizing an indoor venue. Not only do you need to plan for street clo- sures, but you also need to have a plan A and plan B, in case of inclement weather.


At Roberts Event Group, we have had experience in helping to plan several outdoor events and festivals, including; Feastival; Welcome America; and PIFA. Below are a few tips we have to offer based on our experience in planning for outdoor events.


Street Permits


Make sure to obtain the proper street permits if you need road closures for your event. It also is important to ensure that there are tow trucks on-site to move any vehicles that may be in the way of your event set-up on the street.


Advanced Notice


Warn any bus companies or businesses that may be affected by the street closures for your event. It is always best to be proactive and let those affect- ed by the closures know ahead of time so they can make necessary alterna- tive plans.


Safety Plan


Create a thorough safety plan that accounts for natural and manmade disas- ters. The safety plan should be shared with all parties who are involved with the event to ensure that everyone is on the same page in case of an emer- gency.


Rain Plan


A rain plan should be created for all outdoor events, and a deadline for enacting the rain plan should be determined. All vendors involved should know the decision deadline for the plan. Make sure to set a deadline that leaves you enough time to successfully implement the alternative plan.


Outdoor events offer the limitless opportunities for space design and capaci- ty for your audience, and - with the right production - can go off as flawless- ly as a meeting in a box set up. The end result of a successful outdoor event is always as magnificent as the undertaking.


www.robertseventgroup.com 4­ 4 November­z December­2017


John Lynch, director of sales and enter- tainment for the Wildwoods Convention Center in Wildwood, NJ, relates a story when asked to discuss some of his small- er bookings. “Not long ago, a gentleman came to us with a dilemma. His hotel didn’t have the necessary bandwidths to link to a web conference he was required to attend. We resolved the prob- lem by renting him a board room for half a day. However, most of our small meet- ing attendance is a bit more than one person.”


Lynch reports that 50 or fewer people can comprise a small meeting within each of the convention center’s six oceanview breakout rooms. The 260,000- square foot facility can accommodate up to 10,000 guests, yet planners with merely 100 can experience its features to the fullest. The venue offers the latest technology, on-site parking, a boardwalk extension, natural light and flexibility. Within a day’s drive from major north- east corridor cities, its location is con- venient and highly accessible.


“Small groups are great,” says Lynch. “When we have a major event in the con- vention hall, we often offer space in breakout rooms for as few as 25 people. They may generate just a few overnight stays, but these add up over a year.”


Examples of such recent and repeat business are: a McDonald’s retreat for 12; Wawa’s regional directors’ meeting; the Coast Guard Auxiliary boat training classes; and numerous charitable organi- zation fundraisers.


“The Cape May County Special Services School District holds an annual gala at the convention center,” notes Lynch. “I’m a member of its foundation board and serve as auctioneer. Over the past 15 years, we’ve raised thousands of dollars for the organization.”


The hospitality arm of Cape May County Technical School mounted a seminar at the center, which delighted Lynch. “We were able to show students the benefits of a facility on the beach and encourage


Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52  |  Page 53  |  Page 54  |  Page 55  |  Page 56  |  Page 57  |  Page 58  |  Page 59  |  Page 60  |  Page 61  |  Page 62  |  Page 63  |  Page 64  |  Page 65  |  Page 66  |  Page 67  |  Page 68  |  Page 69  |  Page 70  |  Page 71  |  Page 72  |  Page 73  |  Page 74  |  Page 75  |  Page 76  |  Page 77  |  Page 78  |  Page 79  |  Page 80  |  Page 81  |  Page 82  |  Page 83  |  Page 84  |  Page 85  |  Page 86  |  Page 87  |  Page 88  |  Page 89  |  Page 90  |  Page 91  |  Page 92  |  Page 93  |  Page 94  |  Page 95  |  Page 96  |  Page 97  |  Page 98  |  Page 99  |  Page 100