How To Sort Your List In most versions, you can use the easy RIGHT CLICK method. Clicking with your right mouse button in the correct location garners a menu that is appli- cable to the area you clicked on. In my classes I say “Right click in the Right location gets you the Right menu.”
In the database, RIGHT CLICK in the column you want to sort by and move your mouse to the word SORT. This will open another menu where you could choose A to Z or Z to A, sort by color, or custom sort. Of course, if you choose A to Z , this would sort your entire list by this column (field) from A to Z. Choosing Custom Sort would allow you to pick the column to sort by, then when there is a duplicate in that field…say 3 ANDERSONS, you can tell it to sort A to Z by the First Names. So if you have Janet Anderson, Bill Anderson, and Sam Anderson, Excel would sort your list where Bill Ander- son’s record would be the first of the Andersons, Janet’s would be next and Sam’s record would be the last of the Anderson records.
You could continue this sorting us- ing other fields. You could sort by Zip Codes, then by Last Names, then by First Names.
You may have a field that contains pricing. If you previously used condi- tional formatting to format any value over a certain
number..say $500 and
9 ®
more to be red and under $500 is green, you can sort by color. Again RIGHT CLICK and choose sort -> by color. You can direct Excel to put the red on top.
How To Filter Your List There may be times where you want to filter the list. You only want to see those folks who live in North Carolina. Again, you can use the right mouse button to do some of this. If you want to see only the records from NC, you would RIGHT CLICK in the State col- umn ON one of the values that says
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