and that data backup media, installation media, and proof of software licensure is easily accessible in the event that software and data has to be restored to new computers.
8 Make 9 Define
copies of insurance policies, contracts, and vendor agreements that may be required in the event
of a disaster. Include employee and vendor contact lists and store copies where they will be easily accessible beyond the “disaster zone.”
a financial plan that makes funds available during a disaster. Consider how you will pay
your employees, vendors, and distributors during extended outages. If you have to relocate staff to an alternate site, how will they be transported and their travel expenses covered?
10 Investigate 11 Set up
12 Educate 13 Test
partnerships with peer businesses outside of your local area where you
can share resources during a disaster. Reciprocal arrangements can benefit both organizations, save money, and provide viable long-term continuity strategies.
disaster-ready communication options. Consider emergency communication solu-
tions, such as cell phones and satellite or terrestrial radios, and secondary email or telephony services hosted outside of your local area. Be sure to include customer notification and communication processes so they understand what is going on.
yourself and your staff on business conti- nuity practices and make these practices
a key part of every business planning element. Develop formal policies and procedures that can be accessed from anywhere and define “chain of command” structures that can accommodate missing staff or stand-in coverage by less-trained individuals.
your plan before you need it! Consider quarterly meetings where common disaster scenarios
are outlined and predefined processes are tested. Conduct periodic drills making the scenarios as real as possible. Reward participants for “successful” outcomes.
The Bottom Line You’ve probably heard the old adage, “People don’t plan to
fail; they fail to plan.” When it comes to business continuity and minimizing the impact of business disruptions, this is certainly the case. Intellectually, most business owners and stakeholders
understand the importance of disaster recovery and business continuity planning. However, actually committing time and money often takes a backseat to the continual parade of higher priority items. That is, they’re higher priority until something happens that significantly disrupts business operations – then it’s too late. Of businesses that experienced a significant loss of data, 43%
never reopen, 51% close within two years, and only 6% survive long-term. Take action now to prevent your thriving business from becoming another statistic.u
spacecoastbusiness.com JULY2010[81
Florida Bank O Commerce
F All you need is one good bank.
5770 N Wickham Rd. Melbourne, FL 32940 321-751-6999
291 N. Courtenay Pkwy. Merritt Island, FL 32953 321-459-1461
Brevard County Branches
We are proud to announce the merger with Florida Bank of Commerce
Dana Kilborne CEO, Florida Bank of Commerce Providing you with
extraordinary service at 6 locations throughout Central Florida beginning this July.
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