TECHNOLOGY & DATA
Helping customers save money
We learn more about ToolSense’s history, and how its asset management system can do more than just track tools: it can even cut down on costs.
ToolSense’s origins
Founded in 2017 by Alexander Manafi, Benjamin Petterle and Rostyslav Yavorskyi as part of their Computer Engineering program at UAS Technikum Wien, ToolSense was born out of a real-world problem.
A friend in the construction industry struggled with constantly losing equipment and needed a solution to manage his tools more effectively. This challenge sparked the idea that led to the creation of ToolSense – a software and Internet of Things (IoT) solution designed to streamline the management of machines, devices and equipment. Their goal: to enable companies to centrally manage their machines, optimise service processes digitally and, most importantly, save both time and money.
Through the development of the ToolSense Asset Operations platform and IoT hardware, operators and machine builders can digitise their fleets and gain full transparency. With specialised ToolSense QR codes, every step in the service and inspection process, from the operator to the manufacturer, can be tracked digitally.
Expanding from construction to
facility management The founders have diverse and complementary strengths. Rostyslav Yavorskyi is the technical mastermind, pioneering innovation in IT infrastructure and embedded systems. Benjamin Petterle brings creative genius to product development, pairing his technical expertise with a deep understanding of market needs.
Discussing his own strengths, Alexander Manafi added: “I primarily focus on customer projects, partnerships and business development. We have a well-balanced company structure, and we all share the same core values: transparency, humility and honesty. Our driving force is to make our partners’ day-to-day work a little easier.”
Annual savings on battery costs
To demonstrate ToolSense’s impact, Manafi highlights a case in the cleaning industry. He said: “On average, we reduce costs for machines, maintenance and spare parts by
40 | TOMORROW'S CLEANING
up to 20%. A great example would be our IoT trackers, which have helped save around £500 annually in battery costs for scrubber dryers.”
Batteries, as one of the most expensive parts of a machine, are critical. Frequent intermediate charging can shorten their lifespan from three to five years to just one year. ToolSense’s IoT system sends alerts when machines are being charged improperly, helping prevent costly mistakes. Similar to smartphone batteries, the more often a machine’s battery is charged, the shorter its lifespan.
Manafi continued: “Replacement batteries for ride-on cleaning machines can cost up to £10,000. Our data shows that about 60% of batteries are overcharged, sometimes three to four times a day. A machine that could last three years with proper charging may only last one year under these conditions, leading to significant replacement costs.”
Ensuring proper battery usage
So, how does ToolSense ensure that batteries are charged correctly? Manafi explained: “We provide a comprehensive information platform, enabling site managers to identify improper machine operation and retrain staff as necessary. Many errors happen during machine operation and charging. With ToolSense, you can quickly spot who is operating the machines correctly and who is overcharging them.”
For instance, if a machine’s battery is at risk of deep discharge, the system alerts the site manager, who can direct the employee to charge the machine before damage occurs. A deep discharge can cut the battery’s capacity in half.
Manafi concluded: “These battery-related issues not only lead to financial losses, but also represent major savings opportunities, particularly in terms of sustainability. Our platform is manufacturer independent.”
The cost of a SIM card for IoT connectivity is negligible compared to the £500 in annual savings per scrubber dryer. Additionally, ToolSense supports safety compliance, ensuring proper maintenance and digital documentation for legal accuracy.
www.toolsense.io twitter.com/TomoCleaning
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