Software and Cloud
Making informed DMS choices
Document Management Systems (DMS) play a crucial role in this regard, helping
businesses across all industries, process, archive, manage, and track documents efficiently. However, when it comes to choosing between on-premises and cloud-based DMS solutions, the decision can be challenging. As a reseller, it’s essential to guide your small and medium-sized business (SMB) customers in making an informed choice that aligns with their specific needs and priorities.
Here, David Malan, sales director, UK & Ireland of DocuWare delves into the key considerations, the differences between on-premises and cloud-based DMS, as well as the potential benefits of a hybrid approach.
A 26 | January/February 2024
DMS is a digital solution that streamlines document-related tasks, including processing, capturing,
storing/archiving, managing, and tracking documents. It also provides automation for workflows and oſten includes email integration and e-signature capabilities. Common document types handled by DMS include emails, forms, invoices, contracts, and sometimes personnel records. So, what should a robust DMS actually
do? In my opinion, it comes down to four key things: 1. Smart Document control: It enables employees to manage business documents securely and find them quickly.
2. Adhere to compliance regulations: Strict operational standards surrounding document security, data privacy, retention policies and information disclosure mean that having the right DMS in place, compliance is maintained.
3. Enhance security: Protects sensitive information through access rights, encryption, and robust data management tools.
4. Workflow management: Digital workflows are used to automate business processes. A DMS with a good workflow management system performs continuous analysis of the workflows.
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