Hazardous Materials Survey
and Certification The Hong Kong Convention identifies the following surveys to be performed by the Flag Administration or organizations recognized by the Flag Administration:
Initial survey: to verify whether Part I of the IHM has been prepared in accordance with the Hong Kong Convention. Note that there are different requirements for the initial surveys of new ships and those for existing ships.
Initial survey for new ships:
- Prior to the initial survey for a new ship, a request for the initial survey should be submitted by the shipowner or the shipyard to an authorized Recognized Organization along with the ship data required for the International Certificate on IHM;
- The request for an initial survey should be supplemented by Part I of the IHM along with the MD and SDOC and all other documents used to develop the IHM;
- The survey should verify that Part I of the IHM identifies the Hazardous Materials, their location and approximate quantities, by checking the MD and SDOC and especially the location of Hazardous Materials, is consistent with the arrangements, structure and equipment of the ship, through onboard visual inspection.
Initial survey for existing ships
- In the case of an existing ship, an initial survey shall be conducted before the International Certificate on IHM is issued.
- Prior to the initial survey, a request for the initial survey shall be submitted by the shipowner to an authorized Recognized Organization along with the ship data for the International Certificate on IHM.
- The request for an initial survey shall be supplemented by Part I of the IHM.
- Part I of the IHM shall be developed through a visual check and/or sampling check on board the ship, based on the visual/sampling check plan in accordance with
Resolution MEPC.269(68) and be submitted by the shipowner to an authorized Recognized Organization along with supporting information such as the report of the visual/sampling check and/or MD and SDOC.
- The visual/sampling check plan and Part I of the IHM shall be prepared by an IHM Expert - Company in accordance with Resolution MEPC.269(68).
- The survey shall verify that Part I of the IHM identifies the Hazardous Materials, their location and approximate quantities, by checking supporting information such as the report of the visual check and/or sampling check and/or MD and SDOC. the MD and SDOC and especially the location of Hazardous Materials, is consistent with the arrangements, structure and equipment of the ship, through onboard visual inspection.
- The survey shall further verify that the IHM, especially the location of Hazardous Materials, is consistent with the arrangements, structure and equipment of the ship, through onboard visual inspection.
Renewal survey: is to be carried out at intervals not exceeding five years. This survey shall verify that Part I of the Inventory of Hazardous Materials complies with the requirements of this Convention.
Additional survey: at the request of the shipowner after change, replacement or significant repair of the structure, equipment, systems, fittings, arrangements and material, which have an impact on the IHM.
Final survey: conducted before a ship is taken out of service and before the recycling of the ship has started. This survey shall verify that:
- the Inventory, in addition to the properly maintained and updated Part I, incorporates Part II for operationally generated wastes and Part III for stores, taking into account the guidelines in Resolution269(68).
- the Ship Recycling Plan, as required by regulation 9, properly reflects the information contained in the Inventory of Hazardous Materials and contains information concerning the establishment, maintenance and monitoring of Safe-for-entry and Safe-for-hot work conditions, and
- the Ship Recycling Facility(ies) where the ship is to be recycled holds a valid authorization in accordance with this Convention.
74 | ISSUE 106 | DEC 2023 | THE REPORT
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