MEETING & CONFERENCE FACILITIES
A WORKSPACE WORTH CONSUMING
Luis De Souza, CEO of NFS Technology Group discusses what has helped people to work more flexibly in 2017.
In a recent survey of office workers, 33% said they wanted to be more trusted to manage how and where they work, but 35% confessed they just don’t have the tools and technology to work flexibly in the workplace.
Interestingly, around half said no-one ever asked them about how they actually use the office, got them involved in decisions, or even discussed the problems they might be facing day to day with their work accommodation.
In a world where companies are fighting hard to recruit and retain talent, that’s no way to make people feel engaged with their workspace. Two thirds of people in the same survey said they would spend more time in the office if it had better facilities.
As more and more tasks are automated, it’s likely that the focus will shift even more strongly onto the value only human workers can provide and creating the conditions where people can do their best work, in innovation, collaboration and creativity. In short, we’re going to want people to think further and further out of the box.
We know agile working is on the increase, and likely to grow, and we know flexible working demands flexible space, with available desks and facilities, video conferencing and useful break-out spaces for casual co-working. Therefore, savvy organisations are turning to modern, state-of-the-art meeting rooms and resource scheduling software to manage their working environments.
It delivers three productivity-boosting benefits:
Better, more cost-effective scheduling Today’s meeting spaces can be formal rooms or informal gathering places, and for flexible working it’s important that workers can find and book them easily.
Meeting room booking software offers the opportunity to identify suitable space and book it easily online. Resources such as AV, video conferencing and even catering can be booked at the same time.
Enabled agile desking Flexible working is great for employee wellbeing, making people feel in control of their workload, but workers who struggle to quickly find a suitable space to work or meet become frustrated, and their productivity and job satisfaction nosedive. Meeting room booking software allows them to book their desk or meeting space before they even head into the office; a good system will use MS Outlook and be available via laptop, desktop or mobile device.
www.tomorrowsfm.com
Good workspace management technology partners with advanced CAD/CAFM software to give workers easy access to real-time views of available workspace so they can book meeting rooms online. The technology is used to design, draw, track, and manage facilities via an intelligent graphical floor plan, and the system provides space accounting reporting that allows facilities managers to calculate how space is being used.
Facilities managers also benefit from a greater ability to track assets, which is particularly valuable when it comes to high-value assets and furniture. It also means staff are spared the frustration of trying to work or hold a meeting without the equipment or facilities they need.
Real-time occupancy metrics For office or facilities managers, tracking genuine use of office space can be incredibly difficult, particularly across multiple locations. Some of the best systems use desk occupancy sensors to monitor space and desk utilisation in real time, capturing accurate data that allows managers to make informed decisions about space.
Desk occupancy sensors monitor space utilisation.
We’re all busy; not everyone can constantly ask their employees what’s not working in their workspace, but technology can create a window on their world that’s constantly open, with useful data flowing in – and good decisions flowing back out again. It’s a winning combination that your employees as modern-day office space consumers, will appreciate.
www.nfstechnologygroup.com TOMORROW’S FM | 51
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