Tips:Booking A Resort Ask questions! Ask questions! Does the property or surrounding destination offer a
Does the property or surrounding destination offer a DMC to assist planners? Is there a resort fee? Choose a location that is easily accessible for att
before. Most groups are willing to share their experiences with others. am
lking the actual space that you a Share with the resort which other v helps the resort to get to know y where else you are looking. A
Choose a location that is easily accessible for attendees and offers activities that appeal to a range of individual tastes. Do research and get feedb
Conduct a site tour Conduct a site tour.
Walking the actual space that you are considering is a very valuable use of time. Share with the resort which other venues you are considering for your event. This helps the resor to get to know your group and its needs better by understanding where else you are looking. And share your budget, too. It helps the resort team in calculating the best rate possible, and it helps the planner get the mostteam in calculating the best r value for their dollar spent. best rates.
- The Hotel Hershey T- The Hotel Hershey Team Book in advance.
am
Book in advance. When planning a cor months out, which a most cases better o dars with everyon out will oftentime finalize a date t - The Hotel He
When planning a corporate retreat, the ideal time period would be 12 months out, which allows many opportunities for availability, and in most cases better overnight rates. While it is difficult to match calen- dars with everyone that will be attending an event, planning further out will oftentimes avoid scheduling conflicts and make it easier to finalize a date that will work for all - The Hotel Hershey Team
Include some free time!
Include so Allow for fr resort. Atten
Allow for free time when planning an event at a full-service resort. Attendees will love that they have access to all the
resort amenities. - Michelle Wescott, Camelback Resort
Start as early as you are able.
I would recommend booking a slightly larger room block than you think you might need if you are in a location or at a time of year where the resort may sell out. When you go in to contract, negotiate the best drop date that you can for the rooms and also attempt to get the resort to agree to a 75 percent use rate instead of 90 percent. This is usually not extremely difficult to do if you are in a high season, as by then the resort may have a waiting list and does not run a big risk of not selling any rooms you drop. In doing this you assure you can make the decision to still hold onto a few rooms and obligate to them for late registrants rather than trying to add rooms later when the property may be sold out. - Sharon McCullough, Expert Events
What’s in a name? When planning resort programs, factor in the name of the destination venue. Some companies have regulations in place that do not allow them to use a venue with the word "resort" in the name, as it may alter the perception of people, especially if it’s a meetings-based program. - Jennafer Ross, JR Global Events
of individual tastes. Do research and get feedback from a group that may have had their event at the resorthe resort before. Most groups are willing to - The Hotel Hershey T- The Hotel Hershey Team
value for their dollar spent. Finally, be flexible with dates when looking for the best rates.
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