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CHOCTAW ELECTRIC COOPERATIVE BOARD OF TRUSTEES MEETING OFFICIAL


MINUTES


The Board of Trustees of Choctaw Electric Cooperative, Inc. met in regular session at the CEC headquarters office in Hugo, Oklahoma, Tuesday, April 28, 2015.


CALL TO ORDER


There being a quorum present, Vice-President Danny Antwine called the meeting to order at 9:10 a.m. Mr. Joe Harris delivered the invocation and Mr. Antwine led the Pledge of Allegiance to the Flag. Those Trustees present were:


George Burns, District A Joe M. Silk, District B James Woods, District C


Andrea Slaton, District D Marcia Wright, District I


Guests: Attorney Bob Rabon, CEO Joe Harris, and Executive Assistant Susan Wall.


APPROVAL OF AMENDED AGENDA A motion was made by Ms. Wright, seconded by Mr. Burns, and carried unanimously to approve the amended agenda.


Secret ballots were cast. The votes were tallied and Attorney Bob Rabon announced that all officers were elected by majority vote: George Burns, President; Andrea Slaton, Vice President; and Mike Brewer, Secretary/Treasurer.


ITEMS FOR CONSIDERATION Consent Items. The consent items were approved upon a motion made by Ms. Slaton, seconded by Mr. Burns, and carried unanimously. Approval of the minutes of the March 24, 2015 regular meeting; Approval of the minutes of the April 01, 2015 special meeting; Acceptance of the new membership list for March 2015; Acceptance of check register and ACH for March 2015; Estate Capital Credits in the amount of $6,807.96.


B. FINANCIAL REPORT 1. A financial report explaining the line items on CFC Form 7 was presented. 2. The WFEC power bill presented.


DEPARTMENT STAFF REPORT - Verbal reports were received from each department.


D. ATTORNEY’S REPORT - No Report


CEO’S REPORT Solar Net Metering. The board discussed the current practice of monthly net metering versus annual net metering. Motion was made by Ms. Slaton and seconded by Mr. Burns to ask C. H. Guernsey to bring the impact analysis of solar panels in CEC’s Cost of Service Study on both monthly and annual basis before making a decision on creating a policy concerning net metering on an annual basis. The roll call vote was as follows: Yes 8; No 0. The motion carried.


Renewal of Lease. Ms. Slaton made a motion, seconded by Mr. Ranger, and carried unanimously to renew the lease on the property west of Hugo for one year to include a 30-day termination clause by either party.


Request to Address the Board of Trustees. The board discussed Board Policy 201, Functions of the Board of Trustees. Ms. Slaton made a motion that we follow the existing policy and have a written request returned by the specified timeframe. Mr. Burns seconded the motion. The roll call vote was as follows. Yes 7; No 1- Mr. Woods. The motion carried.


ELECTION OF OFFICERS


Norman Ranger, District F Danny Antwine, District G Mike Brewer, District H


A motion was made by Mr. Brewer and seconded by Mr. Woods to go into Executive Session for discussion of a personnel issue.


A motion was made by Ms. Wright and seconded by Mr. Ranger to reconvene in open session.


A motion was made by Mr. Silk, seconded by Ms. Wright and carried unanimously to offer the CEO position to the alternate candidate in the event the primary candidate the declines the offer.


WFEC TRUSTEE REPORT - Mr. Harris, Mr. Ranger, and Mr. Burns attended the WFEC monthly meeting in Anadarko. Mr. Harris provided an update on items discussed at the WFEC board meeting.


OAEC TRUSTEE REPORT - Mr. Harris attended the Bylaw Revision Meeting, presented by an NRECA attorney, following the OAEC Annual Meeting held in Oklahoma City. Information from the meeting will be shared with CEC’s bylaw committee.


NRECA - The NRECA Legislative Rally will be held May 3-5 at Washington, D.C. Mr. Harris, Mr. Ranger, and Mr. Burns will be attending the Legislative Rally representing CEC.


CEC BOARD DISCUSSIONS 1. Policy – Activities of Members of the Board in Relation to their Duties, Access to Cooperative Information, Communications with Employees, and Ethics of Conduct. The draft policy that was handed out at last month’s meeting was reviewed and discussed. A motion was made by Mr. Woods and seconded by Mr. Silk to approve the policy as presented to be added to board policy. Motion carried unanimously.


2. Board Policy 306 – Authorized Signatures for Signing of Checks. Motion was made by Mr. Brewer, seconded by Mr. Woods, and carried unanimously to approve the following changes to Board Policy 306: Remove the title Director of Finance and Accounting and add the title of Director of Finance and Administration and the title Director of Accounting. Also motioned to remove the sentence: In the absence of the Director of Finance and Accounting or in the case of an emergency, the Payroll Clerk may countersign checks for the withdrawal of monies from the “General Fund”, or “Patronage Capital Fund.”


SAFETY REPORT - The monthly safety statistics were presented.


REQUEST FOR RELEASE OF SERVICE FROM CEC TO PSO - The board was provided a copy of a request CEC received for release of service from CEC to PSO. CEC records indicate that the service is on a distribution line that serves other cooperative customers in that general vicinity and that the service has existed at the location since 1974. After discussion, Ms. Slaton made the motion to deny the request for release of service; Mr. Woods seconded the motion and motion carried unanimously.


BYLAW COMMITTEE UPDATE - The bylaw committee appointed by the board met April 21. The next scheduled bylaw committee meeting is April 29, 6 pm. The board agreed by consensus for Andrea Slaton and Joe Silk to attend the bylaw committee meetings, representing the board.


ADJOURN


There being no further business to come before the board, the meeting adjourned at 3:20 pm.


EXECUTIVE SESSION Bill Payment Options


There’s more than one way to pay your electric bill


Choctaw Electric Cooperative (CEC) provides several convenient bill payment options and payment plans.


Pay online at www.choctawelectric.coop. Using our SmartHub service portal you can also view your account history, check your account balance, energy usage and more.


Budget Billing. With this option your energy usage is averaged over 12 months, helping you avoid seasonal high bills .


Automatic Payment Plan. Monthly bill payments are automatically withdrawn from your checking, savings, or credit card account.


Automated Pay-By-Phone. Pay using Visa or Mastercard by calling 800-780-6486, ext. 105. Please have your account number handy when you call.


Prepaid Billing. Pay ahead for your electricity and eliminate late penalties and disconnect fees. Requires an energy purchase of $50 to begin.


After Hours Payments. Use the payment drop box at CEC locations in Hugo, Idabel and Antlers, or use SmartHub to pay online.


Authorized Payment Locations. Pay your bill at any of the following locations Monday through Friday during regular office hours.


• First Bank & Trust, Idabel • McCurtain Co. National Bank, Idabel • Choctaw Electric Cooperative, Idabel • Idabel National Bank, Idabel • First Bank, Antlers • Ameri State Bank, Antlers • Choctaw Electric Cooperative, Antlers • First National Bank, Broken Bow • First Bank and Trust, Broken Bow •


McCurtain Co. National Bank, Broken Bow


• Shamrock Bank, Clayton • Choctaw Electric Cooperative, Hugo • First Bank, Hugo • First Bank and Trust, Hochatown • First State Bank, Valliant • McCurtain Co. National Bank, Valliant • First Bank and Trust, Wright City


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