PYA NEWS KEEPING TRACK
The Training Record Book is part of the qualification requirements for Yacht Ratings and OOW (Y) candidates. It must be presented to the examiner when you sit your oral examination. In order to complete it correctly, follow these tips and guidance from the PYA
TRB Section by Section Guide
Personal Details Ensure that all current personal details are completed. You MUST check that the start date corresponds to the first date of entry and NOT when you bought the book.
List of Requirements This is a list of your personal certificate details. You are required to list where and when you did each module, as well as date of issue.
Details of the Officers Ensure that every Officer / Master who signs the tasks in your TRB has filled in their details, including details of the CoC held, position and signature.
Service Record List ONLY the vessels you have been employed with during completion of your Training Record Book.
Sea Service Record • List each day at sea when you have left port and returned.
• Remember to total up each page and check against the days of service declared on your testimonial.
• For the MCA’s purposes, a month is always counted as 30 days.
Master’s inspection of this Training Record Book Ensure that the Captain provides you with regular comments. These should identify areas where skills or abilities could be improved.
Sea Service Testimonial The Master, Management Company or Employer should issue you with a Sea Service Testimonial attesting the time served on board including the amount of sea service completed. You should obtain a testimonial for each vessel you have ever been employed with. In your TRB, you should only include testimonials which cover the period of time you have been working on your Training Record Book. Any additional testimonials will feature in your Service Record Book that you present to the MCA.
Familiarisation Training, Parts 1,2 and 3 Your Captain should take the necessary steps to ensure that before you are assigned on board duties, you should receive familiarisation training. You should be given an induction briefing including information and guidance on how your on board training is to be integrated into the working schedule of the vessel. This induction should emphasise the importance and relevance of the various assignments with regard to safe working practices and protection of the marine environment.
Tasks and Assignments • You must read, understand and perform the range of tasks, assignments and duties that have been set out for you by the MCA.
• The dates and signatures need to be completed in “real time”.
• It is important that you are given adequate opportunity for supervised bridge and watch-keeping experience.
• The assignments and tasks are carried out either by giving an oral report (with notes if required) or by a practical demonstration, to the satisfaction of the assessing officer.
If you have any questions about the TRB, the PYA team can assist you. Join online at
www.pya.org today!
General tips
• The TRB can be downloaded from the MCA website. PYA members can also get a printed and bound copy free of charge.
• The MCA will expect your TRB to be completed in ‘real time’ which means you MUST keep track of when you are completing the tasks and assessments even if your captain can’t sign it at the time. We advise you to make regular personal notes in your book in pencil including the date. Then when you present your book to the Captain for signing, you’ll have details of what you accomplished, when and where.
• All sections MUST be completed over a minimum of 12 months yacht service. Do not try to rush through it in less time than that - it will be rejected.
• Become familiar with all the tasks and assessments – this will help those who are training you.
• Get your Training Record Book signed off and stamped for inspection and endorsement: upon joining the vessel, at regular intervals whilst on board and upon leaving the vessel.
• Some tasks might not be relevant to your vessel but you must research and enter something in each section.
• You DO need to complete the Yacht Rating Section, even if you already hold the Yachtmaster CoC. However you are exempt if you already hold the Yacht Rating Certificate.
• If you are not on a ‘Sailing Yacht’, you are exempt from the ‘Sailing section’.
• Prior to leaving any vessel, you should obtain a Sea Service Testimonial from the Master attesting the time served on board, including actual days at sea. Before submitting these to the MCA to show sea service for a CoC or revalidation, they will need to have been verified by the PYA or other official verifying body. Unlimited Sea service verification is included in full PYA membership.
Remember This is YOUR personal diary of YOUR training which YOU are responsible for! For some, the completion of the Training Record Book is a whole new world of learning and training. For others it’s a matter of filling in a few gaps of knowledge in order to further an already colourful career. Whatever it is, the most important reasons for the TRB are learning, sharing knowledge, mentoring and above all safety at sea.
ONBOARD | SUMMER 2018 | 161
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