search.noResults

search.searching

dataCollection.invalidEmail
note.createNoteMessage

search.noResults

search.searching

orderForm.title

orderForm.productCode
orderForm.description
orderForm.quantity
orderForm.itemPrice
orderForm.price
orderForm.totalPrice
orderForm.deliveryDetails.billingAddress
orderForm.deliveryDetails.deliveryAddress
orderForm.noItems
Step-by-step


How to set up this hassle-free fundraiser and keep the money flowing into your PTA kitty


100 CLUB A


100 club is a form of private lottery that’s simple to set up and easy to maintain. You don’t need any special


prizes or equipment, and it doesn’t take hours of planning – just some willing participants who are prepared to have a bit of a flutter in the name of a good cause. Subscribers buy numbered


tickets that are entered into a draw at regular intervals – usually once a month. Typically, 100


tickets are available (hence the name) but you can vary the number to suit the size of your school, with 50


DOWNLOAD Visit pta.co.uk


to download a 100 club sample letter, sign-up form, and set of rules.


and 200 clubs also being popular choices. Players (parents, teachers and friends of the school) pay a fixed subscription for their number (or numbers), and a percentage of the profits makes up the monthly prize(s), with the remainder going directly to PTA funds. The key to a successful 100 club is to publicise it clearly and consistently: leave a dedicated space for it in your newsletter as a constant reminder; mention it on your website and social media; and announce the winners each


month to encourage more people to sign up.


STEP-BY-STEP


Eight weeks before: Establish how many parents and carers would be keen


to take part. Use your social media channels and PTA newsletter to generate a buzz around the idea. Highlight the fact that it’s an easy way for them to support the school and that there’s a chance of winning a cash prize every month. Once you’ve determined the level of interest you can then work out what size club you’ll need. Decide if you are going to use the PTA bank account or open a separate account to make it easier to check who has paid. Set up a waiting list for parents who want to take up numbers when they become available.


40 SPRING 2021 pta.co.uk


Six weeks before: Decide whether to run your 100 club as a ‘private lottery’


or as a ‘small society lottery’ as different rules will apply (see box, right). Agree on the minimum time commitment for participants (usually one year), running concurrently with the academic year from September to September. Choose a payment method for participants: payments are usually made by a monthly standing order, or you could accept a single cheque payment covering one year. Decide how much to charge, the number of winners per month and how much you will give as prizes. Draw up a set of rules to explain everything clearly.


Four weeks before: Circulate letters inviting people to join your 100 club.


Include a sign-up form, standing order instructions and a set of rules to be signed and returned – download templates at pta.co.uk. Once forms are returned, create a numbered spreadsheet of participants, including their name, address and payment method. Ensure your spreadsheet is GDPR compliant.


During the week before: Check PTA bank statements to verify payments have been


received. If there are any issues, chase these up with participants.


Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52  |  Page 53  |  Page 54  |  Page 55  |  Page 56  |  Page 57  |  Page 58  |  Page 59  |  Page 60