How to set up this hassle-free fundraiser and keep the money flowing into your PTA kitty

100 CLUB A

100 club is a form of private lottery that’s simple to set up and easy to maintain. You don’t need any special

prizes or equipment, and it doesn’t take hours of planning – just some willing participants who are prepared to have a bit of a flutter in the name of a good cause. Subscribers buy numbered

tickets that are entered into a draw at regular intervals – usually once a month. Typically, 100

tickets are available (hence the name) but you can vary the number to suit the size of your school, with 50


to download a 100 club sample letter, sign-up form, and set of rules.

and 200 clubs also being popular choices. Players (parents, teachers and friends of the school) pay a fixed subscription for their number (or numbers), and a percentage of the profits makes up the monthly prize(s), with the remainder going directly to PTA funds. The key to a successful 100 club is to publicise it clearly and consistently: leave a dedicated space for it in your newsletter as a constant reminder; mention it on your website and social media; and announce the winners each

month to encourage more people to sign up.


Eight weeks before: Establish how many parents and carers would be keen

to take part. Use your social media channels and PTA newsletter to generate a buzz around the idea. Highlight the fact that it’s an easy way for them to support the school and that there’s a chance of winning a cash prize every month. Once you’ve determined the level of interest you can then work out what size club you’ll need. Decide if you are going to use the PTA bank account or open a separate account to make it easier to check who has paid. Set up a waiting list for parents who want to take up numbers when they become available.

40 SPRING 2021

Six weeks before: Decide whether to run your 100 club as a ‘private lottery’

or as a ‘small society lottery’ as different rules will apply (see box, right). Agree on the minimum time commitment for participants (usually one year), running concurrently with the academic year from September to September. Choose a payment method for participants: payments are usually made by a monthly standing order, or you could accept a single cheque payment covering one year. Decide how much to charge, the number of winners per month and how much you will give as prizes. Draw up a set of rules to explain everything clearly.

Four weeks before: Circulate letters inviting people to join your 100 club.

Include a sign-up form, standing order instructions and a set of rules to be signed and returned – download templates at Once forms are returned, create a numbered spreadsheet of participants, including their name, address and payment method. Ensure your spreadsheet is GDPR compliant.

During the week before: Check PTA bank statements to verify payments have been

received. If there are any issues, chase these up with participants.

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