VENTILATION
n Guidance on the supporting information required which ensures appropriate comments are available in the reports.
n Photo reminders and restrictions so all photos are taken on site and not selected from galleries of previously captured images.
n Sketches are available for schematics and other remedial notes.
n Bluetooth which ensures there can be no transcription errors for measured data.
Mandatory reviews are also performed before each verification can be signed off. This final step ensures there are neither omissions nor issues needing further investigation, which might then extend the lengthy data- capture process and delay the final report.
n Time savings – Automated reporting Digitisation provides a single digital source of all the captured verification data which can be reused without needing to have its accuracy checked. Automation allows pre-formatted reports to be prepared from that data without having to check for transcription errors. (N.B. We do recommend that all reports are subject to a reasonableness review before they are issued/published). The entire reporting process can be transformed because automation also ensures entirely consistent reports are produced, irrespective of the engineer. Without digitisation, it usually takes days to produce each report because the extensive sets of data captured during the verification must be transcribed accurately and it is essential to check and ensure this has been achieved. In addition to the formal reporting, digitised verification data can be: n Accessed easily 24/7 from the cloud-based portal. n Presented as dashboards and alerts which minimise the time required to digest the information.
This easy access to prompt information aids the assimilation of the verification outcomes which then enables faster progress on remedials, so optimising theatre availability and improving patient safety.
Figure 1. Top: Verification summary dashboard shows the latest verification outcome for all systems, with immediate visibility of both HTM 03-01 compliance and high risk items.
Middle: Suite Compliance Dashboard shows the compliance of each room in suites served by critical systems, with drill downs to see detailed verification outcomes for the current and previous years.
Above: AHU Compliance Dashboard shows the compliance of all assets and sub assets in AHU’s serving critical systems, with drilldowns to see detailed verification outcomes for the current and previous years.
n Internal reporting can be automated, so removing the need for the manual aggregation of individual verification reports.
n All ventilation stakeholders can access the portal 24/7 to view real time data.
n Cloud-based access improves visibility and use – any-time, anywhere.
These digital transformations provide opportunities to: n Save on administration, maintenance and capital outlays. n Optimise asset life cycle management by achieving incremental/marginal gains which improve asset availability and benefit all stakeholders.
n Better quality data – Digital data capture Digital data capture improves the overall data quality of the verification measurements and observations. In addition, it enables ease of handling the data and integration with multiple systems and user access devices. It also reduces the time taken on each verification. The app’s workflows ensure the verification process and outcomes are fully validated throughout the hours taken to verify each ventilation system (AHU, ducting and Suite) and data quality is assured with: n Prompts on each measure to indicate compliance and rules-based intelligence checks to ensure reasonable results have been captured and non-compliant data will be highlighted.
42 Health Estate Journal January 2026
n Savings and improved performance – Aggregated data
The aggregation and associated analysis of the verification data is also automated in a fully digital solution like Seeker Ventilation. These automations save the time spent by experienced staff manually generating reports for their peers and other ventilation stakeholders. (N.B. Due to extreme pressure in many estates teams, it is not unknown for the time consuming reporting task to be sacrificed in order to deal with urgent operational matters). The improved consistency of reporting and real time availability of 24/7 access enables trend reviews which benefit future panning – the latest report can be compared easily with previous information to facilitate maintenance and replacement regimes. Seeker Ventilation provides a real time source of information which is always up to date and the portal enables all users to interrogate the aggregated data through three key dashboards which provide real time managerial overviews, see Figure 1. Easy access to the aggregated verification data saves
many hours of management time which can be used to improve productivity and deliver strategic benefits improved maintenance planning and asset life cycle management. Designated staff are required to possess sufficient skills, knowledge and experience to perform their designated
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