is huge potential to transform the office experience for employees while achieving ys Gerry Brennan, CEO at Cloudbooking.


systems guiding users to a building with directions and live travel updates, and a QR code and allows them to check in automatically on arrival via an iPad.

The business benefits of making existing space work at its most efficient are compelling. Facilities and building managers can improve the utilisation of desks and allow planning and deployment based on verifiable data, reliably informing future strategy on the best use of office spaces. Desks can be removed and replaced with areas that are in greater demand, such as meeting rooms.

The efficiency of a building can also be dramatically improved by reviewing real-time occupancy data based on actual usage, interacting with building software to automatically manage energy use in buildings. Meetings can be condensed into smaller areas on less busy days, allowing the building software to reduce energy consumption in unoccupied areas.

Intelligent buildings management in action Cloudbooking is working with organisations across the UK to help them modernise their IT infrastructure and buildings management approaches and we’re delivering notable successes.

A recent project with the Royal Borough of Kensington and Chelsea, ‘WorkWell’, powerfully demonstrates how the right IT infrastructure can save an organisation a lot of money and boost productivity. RBKC needed a sophisticated interface that could offer its employees a first-class experience but also help them to collect data that would inform future decisions.

The ‘WorkWell’ project implemented under-desk sensors to monitor headcount and introduced an intuitive IT system that simplified the desk and meeting room booking

process, highlighting free spaces and unused areas throughout the office via real-time digital displays. The staggering results from this pilot included a 46% increase in available internal space, equating to a £2m saving on external space that would otherwise have been required; the freeing up of 4,500 hours of meeting rooms for the eight-room pilot alone, equating to 34,000 hours for a whole building; and improved employee experience with an increased satisfaction swing of 148 points.

Looking ahead What I expect to see facilities managers looking to implement into the workplace in the future are systems that act like an employees’ personal PA. Automated technology is a natural extension of our everyday lives today, but it’s yet to truly permeate the workplace.

Imagine a world where your phone knows you are running late for a meeting before you do due to traffic or train delays and can warn you to leave early or to seek an alternative route. That route could be calculated for you, along with an automatic notification to your team that it will be better for you to join a meeting via face time or phone. That meeting room is then set up by the staff so there is not a delay.

Systems like this are the future, eliminating mundane tasks to save the employee time and stress. At Cloudbooking we are constantly advancing our software so we can offer the best solution for each individual organisation, and these ideas and systems are closer to coming to fruition than we think. But in the meantime, empowering employees with the best solution out there is a powerful boost for productivity, budget savings and staff retention. TOMORROW’S FM | 27

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