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CAFM & IT


EMPOWER T


If FMs can adapt their IT infrastructure and estate management technology, there i tangible cost savings for the business, say


Office space is at a premium, but empty desks are an increasingly common in many company offices. At the same time, a (usually small) number of meeting rooms are always in high demand, as employees look for places to come together for conference calls or in-person meetings.


“Current IT infrastructures are often a barrier when trying to evolve the working spaces around the routine of the modern employee.”


New ways of working are changing the way that employees want to use office spaces, and facilities managers are being challenged to respond. As leadership teams enable greater levels of flexible working, we’re seeing a rise in demand for hot-desking, break-out areas, huddle rooms and meeting spaces, while the appetite for an established, personalised desk is waning.


In the modern workplace, an increasing number of employees don’t want the rigidity of permanent desks, with photos, plants and mountains of paper in in-trays marking their territory. Employees want personalised and fluid work experiences that offer the freedom to take up a desk, book a meeting room or run a collaborative session in a break-out area.


Optimising your workspace The problem for facilities managers is that current IT infrastructures are often a barrier when trying to evolve the working spaces around the routine of the modern


26 | TOMORROW’S FM


employee. An office can be provisioned for, say, 500 workers, yet how many are present at any given time?


It’s often not possible (or sensible) for the employees who are present to crowd together into the same side of the office, dragging their technology with them as they struggle to remain connected to their phone system, the local printer, etc. Even if it was feasible, switching off the spaces they have evacuated is still a constant drain on management resources - and that’s without even thinking about the meeting rooms, communal areas and collaboration spaces that employees might want to use.


The logistics of such an undertaking are, for most, too challenging and too complex to perform manually. But if FMs can adapt their IT infrastructure and estate management technology, there is huge potential to transform the office experience for employees while achieving tangible cost savings for the business.


Allow your building to manage itself Enabling users to work effectively, while ensuring the business is using its space more efficiently, is a fundamental objective of facilities managers.


Imagine if your building could optimise the use of space automatically, enabling workers to interact with meeting rooms, hot desks, car park spaces and other services without interference. Using sensors and asset tags, staff can be detected and identified as soon as they enter the building, then guided to hot desks, meeting rooms and colleagues through smartphone apps.


Space can be managed on demand without interrupting the working day of the user, who benefits from an effortless, frustration-free experience. The same model can benefit visitors too, with slick visitor management


twitter.com/TomorrowsFM


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