FM SOFTWARE
processes and how you group them. Ensure that the asset classifi cation and grouping are clear and logical for the people that will use them, such as technicians or asset specialists.
2. Get your contract management repository in place: Knowing your asset-related contracts and their terms and conditions is a second important step. Without a proper contract management repository, you and your organisation are at high risk and not in full control of supplier obligations, associated costs, contract terminations, or regulatory compliance.
BACK TO THE BASICS
Imagine you are using a manual method for handling maintenance management. How do you go about balancing work-load? You’ve got ten people in the fi eld, and three of them call in sick. Now you have to reshuffl e all of your work orders - a pile of them sitting in front of you - and divide them by discipline, then by region or functional area, so that you have a proper distribution.
Unfortunately, this is an extremely common occurrence. According to the 2015 Facilities Management Software BuyerView report by Software Advice, a large proportion of companies are using no system at all (28%), pen and paper (23%), spreadsheets (12%), or a combination of other solutions (10%).
This creates a huge risk to the company, which is why reducing risk is one of the main reasons for implementing an IWMS solution. Improving record keeping (35%) was the top reason for companies to evaluate new software, with improving maintenance scheduling (22%) coming in second.
For those organisations who are looking to get the basics of maintenance management in place, Planon has a recommended four-step process to get there:
1. Build a structured asset repository: The important fi rst step in this process is to determine what assets are relevant for your maintenance
3. Establish your reactive maintenance process: This starts with defi ning the stakeholders and determining their connection points and communication workfl ow. A basic reactive maintenance process has at least three categories of stakeholders: reporter, classifi er, and executer.
4. Reduce high-cost maintenance with planned preventative maintenance: Time-based preventive maintenance uses a fi xed execution frequency of activities that generates a calendar schedule and substantially reduces reactive maintenance costs.
To get more of Planon’s suggestions to get the basics of maintenance management in place, visit
planonsoftware.com to download ‘FAQ – Getting the basics in place for effective maintenance management’.
Using an IWMS allowed us to reduce our maintenance backlog by 50% within three months and allowed us to move from a reactive maintenance model to a preventive one.
Elizabeth Harris, BIS Manager at King’s College London Estates & Facilities
30 | TOMORROW’S FM
04 | TOMORROW’S FM
Adv
Advertorial orial
Page 1 |
Page 2 |
Page 3 |
Page 4 |
Page 5 |
Page 6 |
Page 7 |
Page 8 |
Page 9 |
Page 10 |
Page 11 |
Page 12 |
Page 13 |
Page 14 |
Page 15 |
Page 16 |
Page 17 |
Page 18 |
Page 19 |
Page 20 |
Page 21 |
Page 22 |
Page 23 |
Page 24 |
Page 25 |
Page 26 |
Page 27 |
Page 28 |
Page 29 |
Page 30 |
Page 31 |
Page 32 |
Page 33 |
Page 34 |
Page 35 |
Page 36 |
Page 37 |
Page 38 |
Page 39 |
Page 40 |
Page 41 |
Page 42 |
Page 43 |
Page 44 |
Page 45 |
Page 46 |
Page 47 |
Page 48 |
Page 49 |
Page 50 |
Page 51 |
Page 52 |
Page 53 |
Page 54 |
Page 55 |
Page 56 |
Page 57 |
Page 58 |
Page 59 |
Page 60 |
Page 61 |
Page 62 |
Page 63 |
Page 64 |
Page 65 |
Page 66 |
Page 67 |
Page 68 |
Page 69 |
Page 70 |
Page 71 |
Page 72 |
Page 73 |
Page 74 |
Page 75 |
Page 76 |
Page 77 |
Page 78 |
Page 79 |
Page 80
