FEATURE
Gaining an overview An online dashboard delivers a quick-access overview of your ongoing projects that’s accessible anytime, anyplace and to anyone who’s involved – saving a whole lot of time in email chains with updates and alerts for everyone across multiple projects. Gain estate-wide visibility of multiple projects with the ability to delve into individual projects as needed.
Streamline the approval process Large-scale CapEx projects often require input from many different people spanning multiple departments – which can inevitably slow down progress as you wait for input, feedback and approval throughout the project. Managing your project through an online platform, enables you to standardise the approval process, to make it clearer what the next steps are, what has been done already and what is required so you can benefit from shorter approval cycles.
Minimising miscommunications With so many stakeholders involved, it’s easy for information to be left out, miscommunicated or not shared with the correct people when you’re relying on email chains. On an online platform everyone sees the same information in real-time and check lists ensure that the correct process is followed and everyone who needs to know, knows.
Automating workflows As you can follow a standardised workflow with checklists to keep projects on track you reduce the amount of time spent on manual follow-up and admin with more efficient, automated workflows from proposal to completion of the project.
Managing a large estate CapEx planning across a large estate of sites can quickly turn into an administrative nightmare – for one, you may have a different approval process, involved stakeholders or workflows for different sites. The planning module in Access Maintain enables you to standardise and streamline processes across multiple branches and sites.
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Monitoring budgets and spend The online platform delivers increased insight and control over ongoing spend related to each project allowing you to have a real-time view of current and expected spend while easing collaboration and speeding up completion times.
Keeping a comprehensive audit trail Everything is in one secure, cloud-based software database – which means you can monitor, track and review every receipt, sign off and certificate along the process and refer back at a glance when needed.
Enforcing policies You can ensure strict adherence to company policies from everyone involved in the project with an overview of every stage from a legal and company perspective.
Managing the entire process Every element of your CapEx project can be managed in one platform:
• Financial information – Manage budgets, purchase orders, quotes and invoices
• CapEx projects processes – Approvals, check-lists, sign-offs, completion
• Contactors – Monitor external contractors and professional services records, certificates and ongoing KPIs
Maximising profits Remember when we said that the bottom line was about profit? Ultimately, we understand that your CapEx project management needs to be as efficient as possible to minimise time and cost to your business and reap the benefits of the investment. Our software has been designed to ease the long-standing challenges of CapEx project management that historically have been slow and costly to businesses. Get ready to execute your CapEx plans in less time, with less spend.
Take a look at our facility management software.
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