FEATURE How do you create a preventative
maintenance plan? Many companies have bought into the benefits of planned preventative maintenance, but are unsure how to execute a preventative maintenance program. Over-servicing machinery can become time-consuming and expensive, negating the benefits of preventative maintenance.
To get the best results, your company needs to create a preventative maintenance plan. Your original equipment manufacturer (OEM) manuals are a good starting point for putting a framework in place; these documents will outline basic servicing and maintenance requirements.
Use your OEM data to create a checklist for technicians and engineers, which they can work through methodically whenever maintenance work is required on that particular asset.
If your company has a large volume of assets, prioritise your critical equipment first and then add in further machinery over time. This will prevent your facilities management team from becoming overwhelmed by regular maintenance tasks. It also helps to mitigate a sudden ncrease in maintenance spending.
While OEM manuals are a great starting point, however, they only give you the manufacturer-recommended guidelines. They don’t provide tailored maintenance plans for your particular asset. Once a basic checklist is in place, you can fine-tune your preventative maintenance program based on operational data such as usage time, repair records and equipment failure rates. Creating bespoke asset management plans will help your technicians to manage machinery effectively without carrying out unnecessary work.
How does preventative maintenance software deliver the best results?
While a preventative maintenance program can reduce the cost and complexity of asset management, it’s not easy to coordinate manually.
One solution is to outsource workload to planned preventative maintenance companies, but this can become an expensive exercise. And a third-party service won’t understand your operational needs as deeply as your maintenance team.
To get the best results from a preventative maintenance strategy, many companies choose to manage operations through CMMS software like ShireSystem by Elecosoft.
Learn more about CMMS software here.
CMMS technology centralises all your asset management activities. You can build short-term and long-term maintenance schedules online, align asset management requirements with inventory levels, and roster technicians based on a detailed forecast of upcoming maintenance tasks.
The main benefit of choosing CMMS software to manage preventative maintenance is the detailed, accurate data that it generates. We’ve already discussed the importance of tailoring servicing plans to your actual equipment; this process is much easier if you have CMMS software in place to capture full maintenance histories and track recurring issues.
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Onboarding CMMS software also enables your operations team to create and monitor maintenance KPIs. Setting clear end goals around equipment performance, uptime, efficiency and running costs will manage the cost of your company assets. And by keeping your complete maintenance history in one place, you can review detailed insights around each KPI to understand what factors are impacting your overall results.
Plus, with CMMS technology, all information related to upcoming maintenance work (planned or otherwise) can be easily shared automatically with your technicians. Thus ensuring your team has all the information they need to act quickly and successfully using sustainable, streamlined processes.
How can ShireSystem CMMS optimise your preventative maintenance program?
ShireSystem is a combined CMMS/CAFM solution that includes a dedicated Planned Preventative Maintenance (PPM) scheduling feature, to help companies move from reactive to proactive asset management.
Use the PPM schedule feature to create planned maintenance strategies for your company across multiple assets and locations, write checklists and safety notes, and schedule activities and resources based on time, usage and condition triggers.
In addition to helping your maintenance team plan ahead, ShireSystem includes an option to suppress PPM jobs if an urgent task arises. This way, corrective maintenance can be prioritised alongside planned preventative maintenance schedules.
ShireSystem has already helped companies like Kingspan use a preventative maintenance model to run complex multi-site manufacturing operations more efficiently.
Prior to onboarding ShireSystem, Kingspan knew certain machinery parts would fail regularly but had no accurate equipment records in place. It has been using ShireSystem to track machinery breakdowns and parts failures for more than two years, creating a valuable data thread on each asset.
Divisional Projects Engineer Conor Evans said: “Engineers can now go in and change parts during scheduled maintenance or downtime, before a part fails in the middle of a production run. It increases our production line availability.”
Read Kingspan’s customer story in full.
If you’d like to improve equipment performance using preventative maintenance software, book a free ShireSystem demo.
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