Sweating your assets
community management company) who operate the facilities according ‘With all third party methods it’s important that any agreements protect the school’s ethos and core
Let’s be practical Lettings policy: Schools need to draw up clear guidelines that set out what the premises can be used for ‘It’s a good idea for schools to take legal advice to determine the nature
of the agreement,’ advises chartered policy should include reasons for refusal (for example, if a group’s and reputation of the school – a non-religious school letting to a particular faith group may be seen as promoting that organisation) and Green advises having one document that incorporates both the lettings policy (clearly stating the aim and intentions of the school) and the
WHAT ARE THE VAT IMPLICATIONS?
GENERAL LETTINGS: Income from lettings of classrooms, assembly halls and open spaces (such as a playing field) are exempt from VAT as they are classed as ‘rights over land’. If the room has tables and chairs it is
also VAT exempt. However, if the hirer needs school equipment such as a projector, a kitchen or other equipment, standard rate VAT is charged. SPORTS LETTINGS: VAT is charged at standard rate for sports facilities hired
for any sporting or physical recreation activity. If the hire is for a continuous period exceeding 24 hours or is a block booking (by an eligible body – for example, a school, club or association) of 10 or more sessions, then the hire charge may be VAT-exempt. Any lets to commercial organisations
are also subject to VAT. For more information on how to
apply the VAT regulations, contact HMRC –
gov.uk/VAT.
procedure should set out what the school will let the premises out for,’ she says, ‘plus the rules applicable to the let – such as the rates, opening and closing times, health and safety, rules regarding alcohol and licensing, and insurance requirements’ Organising school lettings often falls to Business Managers and brings its fair Schools should make sure those people can allocate time to the job without squeezing in extra work around procedure and policy document that everyone involved has access to,’ breakdowns are bound to occur, especially when there’s a lettings system with multi-user access will Usage rates: According to Nevies, a school with regular facilities (sports hall, main hall, classrooms and studio) can bring in a minimum also have a swimming pool and/or
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