The Backcountry News State Board of Directors Meeting Minutes Draft DRAFT SYNOPSIS OF MINUTES
BACKCOUNTRY HORSEMEN OF CALIFORNIA State Board of Director’s Meeting Holiday Inn, Visalia, California Saturday, October 13, 2012
A. Call to Order: meeting called to order at 12:47pm by President Dennis Serpa
-special presentation by Dan Horn -BCHC- Who we Are
-each unit will receive a copy of the CD
-if unit wants more- $0.99 a copy if we can buy a total of 1000 -send check to Lynn Joiner for your order -CD’s will be distributed at the February meeting -Jacque Murphy will put this on our website too
B. Record of Attendance: attendance taken as Executive Committee and Board of Directors signed in. The following were not present at the meeting:
-Dan Clifford, Rhonda Strickland, Karen Lopes, Carole Polasek and the Director from Ohlone Riders: Martha McNeil.
CONSENT AGENDA -Minutes of January 21, 2012 -Treasurer’s Report -Membership Report
Motion to approve Consent Agenda made by Michael King, Second by Lloyd Erlandson. Motion carried
C. Secretary’s Report: Kaye Bruns reported the correspondence from August 1, 2012 through October 3, 2012.
SPECIAL PRESENTATION -Reid Hopkins: One Spade Youth from Kernville, CA -he explained what his program is all about -watched a video and heard from 3 students about their experiences.
D. Reports: 1. BCHA Action Report:
-Pete Kriger reported on the Oregon ranch that donated property to create a west coast version of 9 Mile.
-Ann Lange reported that Pete is the Education Chair of BCHA, she has information available on BCHA executive committee meeting reports, and auditor’s reports.
2. Insurance: Richard Waller reported there have been 75 public days requested since January.
3. Membership: Chip Herzig reported that Mid Valley is the first unit to exceed 400 members.
Los Padres Unit is a close second. Proof of membership- BOD wants an email list by units, sent to each unit president.
4. Education: Lisa Deas reported on the new stock first aid flyer, information that is on the website. New Youth Coordinators will be Cathy Andrews and Jacque Murphy. New member on the Education Steering Committee will be Laurie Bellburns. Leadership Training will be held at Rendezvous 2013. Wilderness Rider applications at Rendezvous, with training at Grey Meadow, June 8-14, 2013.
-The California Mission Ride Project: Lisa has been hired as their coordinator.
5. Public Lands: Bob Magee reported on the tremendous support from BCHC and BCHA regarding the SEKI lawsuit. Letter to be written by BCHC to show support of HR 1996 and SB1061.
6. Public Service: Carrie Johnen reported the increase in allotment from $21.36 to $21.79. Changes from BCHA received in July 2012, BCHC will implement new form in January 2013.
7. Youth Coordinator: Lisa Deas reported we have new co-chairs, Cathy Andrew and Jacque Murphy.
8. Webpage: Jacque Murphy reported the website is about 70% complete in reorganizing it.
-site will have links to unit projects, Facebook is doing well.
9. Newsletter: Chip Herzig reported for Rhonda Strickland- she needs more lead time when ordering additional copies of newsletter. Get that information to Chip, ASAP!
-cost of returned newsletter is $3.30- units need to help get new addresses. -newsletter is on the website, read like a magazine: check it out
-membership address labels can be sent from Chip, so unit can print own list that is current.
10. Historian: Jacque Murphy reported that Carole Polasek is working on documenting history of the Caballeros del Sol Unit.
E. Old Business:
1. Policy Review: Lynn Joiner is still working on project. When completed it will be on the website.
2. Rendezvous 2013: Roland Schmitz and Rendezvous Committee reported on trainers, artist, entertainment, trail trials, vendors, classes, packing classes, RV spaces, and registration packets.
3. Volunteer Hours: Carrie already reported her information.
4. Legal Affairs update: Bob Magee reported on how to deal with the legal process, need to develop a committee to do the support work, presented a handout with his proposal for the leadership manual.
5. 501C3 bylaws: Chip Herzig reported on how to apply for the money. Need units to solicit sponsors/donors for themselves and BCHC in general.
6. BCHA 2015: Dennis Serpa reported that BCHC was approved to host the 2015 National Board Meeting in the Sacramento area. Need help with entertainment, planning dinners.
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Winter 2013
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