when to book: dubai dubai 2012
If your events are normally held on an
annual basis and you are quite familiar with the budget plus group conversion, confirm the group immediately after the event is completed. If the space is available, make sure you ask for the same rate. Always ask for the complimentary upgrade policy of the hotels as this will surely help with the overall cost of a group booking. If you book during the low season you have
a better chance of securing a good deal. That said you need to draft your plans way ahead so you can organise all the participants to ensure that they are available on these dates. If your company is booking multiple events
in a year, it is best to secure the spaces through a local agent/DMC as they can offer you the best deal, provided you use them in all your planned events, especially when you are considering a single location for the entire event.
Dubai offers thrilling activities in the desert and the Arabian Sea while heritage and cultural sites
EARLY BIRD INCENTIVES Dubai hoteliers say meeting planners who
transport visitors to the traditional Arabian roots NEGOTIATION TIPS
book their meetings, conferences etc as early as January of every year will be offered 'early bird' specials. Benefits include up to 40 percent off room rates, free upgrades, flexible complimentary room policy, plus food and beverage credits.
Some hotels are offering commission on daily delegate rates or meeting rates so that can off-set some of your overhead costs. Always ask for these rates though as they are not normally publicised. If you are happy with the meeting facilities of the hotel and you book multiple events in a year, ensure you highlight this to the sales person and book way ahead to secure the best rates.
If you are booking multiple events within a period of time, mention the total attendees as opposed to the number of dele-gates per event. This will help you on your cost productivity measures. All hotel sales teams have targets in terms of rooms and banquets and so buyers should negotiate the whole package in order to get the best deal. Many hotels are willing to offer some services (snacks, coffee, etc) complimentary, so do ask. Do your homework check the rates being offered by similar hotels for the same period. For example if you know you prefer a city hotel close to the exhibition centre then visit the hotels in this area to check they have the facilities you want and then negotiate rates.
16 Top 10 reasons
2. Abundance and variety of hotel options
With more than 50,000 guest rooms and 20,000 in the pipeline in the next two years, Dubai offers a wide variety of accommodation options to suit all budgets as well as 15,000 serviced apartments.
3. Numerous convention venue options The Dubai International Convention and Exhibition Centre (DICEC), centrally located in Dubai, offers more than 90,000 square metres of exhibiting and meeting space, while four other hotel prop- erties can accommodate conferences for up to 2,000 delegates.
4. Strong infrastructure network Dubai Metro is linking Dubai International Airport to major business centres, hotels, DICEC and shopping malls from US$0.60 to US$2, while taxis are easily accessible throughout the city.
5. Dubai Bid Alliance The Dubai Bid Alliance, chaired by the Dubai Convention Bureau (DCB), provides congress organisers with a unique congress bid package inclusive of incentives, specific discounts, pre- negotiated rates and harmonised terms and conditions from Dubai stakeholders.
6. Unique excursions and cultural sites Dubai offers thrilling activities in the desert and the Arabian Sea while heritage and cultural sites transport visitors to the traditional Arabian roots.
7. Shoppers’ paradise
Delegates can choose from the charm of traditional souks or bazaar for well renowned gold, spice and textile or prefer to stroll in uniquely designed modern shopping malls.
8. Year-round sun Visitors can enjoy a stress-free enviroNment with year-round sunshine, pristine beaches and turquoise waters.
9. Taste bud delight
From Arabic to Asian or sophisticated celebrity chef cuisines, Dubai offers a vast choice of cuisine, to cater to different tastes and dietary requirements.
10. Safety and health services Rated by Interpol as one of the safest cities in the world, Dubai offers an almost crime-free environment. Congress Delegates also have access to state-of the-art health and medical facilities.
to choose Dubai 1. Accessible airlift
At the crossroads of Europe, Asia and Africa, Dubai benefits from the convenience of direct flights to more than 200 destinations.
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