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Diane Albright, Certifi ed Professional Organizer and owner of All Bright Ideas, says the key to being organized is having a designated place for everything– papers, fi les, supplies, extra wires, phone messages. And, to keep the things you use most often within arm’s reach.


Start by grouping like items together (i.e. offi ce supplies, cords and cables, mailing supplies) Then decide on the best spot for each group, depending how often each is used. Things used less often can be stored up high or down low. Maximize storage space by going vertical. Add shelving, tiers, bins or baskets to unused vertical spaces, including walls, doors and the inner walls of your desk. Wall-mounted or magnetic fi le holders and hooks are helpful,


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Command hooks and organizing units are a great way to get extra storage where you least expect,” she says, “because they don’t require making holes in surfaces.”


When you’ve got everything organized, label it. Albright recommends buying a P-touch label maker because the tape is laminated. Use it to mark every drawer, shelf, fi le, basket or bin. “We typically use only 20 percent of the items on a regular basis,” she explains, “So it’s easy to forget the correct location of the other 80 percent.”


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Have you ever crawled under your desk trying to determine which cord to unplug? Albright suggests labeling cords with the device’s name on the end that plugs into the outlet. Do the same with USB cables for things like cameras, GPS, phones and iPods. Keep those cables together in one place.


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Use a “Pending” folder for papers waiting for another person’s response or action and revisit it often. Use the task and calendar tools in your email program to keep you on track as well. “I recommend a telephone message log to write down voicemail messages and notes during phone conversations,” she says. “That way, you’ll have a record of all calls in one location instead of pieces of paper fl oating around.”


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