Freedom of Information Act


The Freedom of Information Act (FOIA) 2000 gives members of the public, subject to certain exemptions, the right to information held by the University. However, it does not provide an automatic right of access to personal information about another individual. Any FOI request for information about you, the student, has to be considered by the University, but any decision to disclose or to refuse to disclose will be made in accordance with the FOIA, and in consultation with you if you are the subject of the request.


The University will, as required by the FOIA, provide information on general issues or matters of policy to an enquirer.


Retention of information


LJMU will keep a full student record for the duration of your studies at LJMU, plus one year. After this time the only documentation that the University guarantees to keep in perpetuity will be a transcript of your results, the information required for the Diploma Supplement, and a standard academic reference.


Certain materials may be held for longer periods for quality assurance purposes, to meet professional body requirements, or the needs of a validation body. These will be held, wherever practicably and appropriately, anonymously or with the consent of the student concerned.


All students are given a copy of their programme handbook when they commence study. It is your responsibility to retain your copy of the programme handbook, as some employers require detailed information regarding the subjects studied. Information in respect of the modules covered, methods of assessment, etc. are available on the University website.


Student Assessed Work


Coursework and assignments (not examination scripts) are the personal data and therefore the property of students. You are advised to retain a copy of all coursework/assignments and are expected to collect the marked copy as soon as it is available. The University will retain coursework/assignments for a period of 4 months after submission for consideration by the relevant Programme Assessment Board and in order to meet internal academic, statutory and regulatory requirements. After this period and without further notification, course work and assignments will be securely destroyed.


Publication of Results


Some Schools in the University continue the practice of publicising lists of students’ assessment results on local notice boards. For further information about the publication of marks and pass lists please talk to your Personal Tutor. Details of academic awards are only released to prospective employers with the agreement of students.


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