These bodies may include: the Police and Security Services, Her Majesty’s Revenue and Customs’, the Home Office and UK Border Agency, the Department for Work and Pensions, Local Authorities and similar.
Only certain University staff are authorised to make such releases and LJMU has a policy and procedure for handling these types of requests. Further information is available at:
www.ljmu.ac.uk/secretariat/68133.htm
Merseyside Police: The University has a data sharing agreement with Merseyside Police where personal data of students can be shared when crime detection or prevention can be aided by its release.
Liverpool City Council: A data sharing agreement also exists with Liverpool City Council to assist the Council in processing Council Tax exemptions for LJMU students; the University may take out similar agreements with other local authorities on Merseyside.
International Students: The University, under UK Immigration Law, must hold certain specified information about International Students.
Discouraging plagiarism: The University uses a range of methods to support academic writing, assessment and to identify and discourage plagiarism. This includes detection services such as Turnitin, which may see some personal data (coursework) being released outside of the European Economic Area [EEA].
Professional bodies: Some professional bodies wish to know about student progress or information that allows them to assess your suitability for membership of a professional body. LJMU will not release such information unless the professional body has negotiated a proper agreement with the University covering the exchange and handling of personal information. If you are studying on a programme covered by such agreements you will be informed of this at the time of registration.
Sponsors: if you study is sponsored by your employer, any agreement for the sharing of academic progress and attainment is between you, the student and your employer. LJMU will not disclose any information about academic progress without your consent. The University conducts a general exercise by email once each semester to monitor student attendance.
Student email addresses: These are published in the University’s Outlook Address Book. This is for internal access only. You should not pass on anybody’s email address without their express permission. The University will on occasion send emails to all students about important academic information, or information/advice that may be of benefit to its students
Liverpool Students’ Union: The University will release some of the basic information on the student enrolment form to the Liverpool Students’ Union (LSU). All LJMU students are automatically members of the LSU(
uls o hoe t p u n yu nomn om Personal Mitigating Circumstances (PMCs)
PMC applications and associated documentation may contain personal and medical information which is categorised by the DPA as “sensitive personal data”. This information will be processed and stored with due regard for confidentiality, sensitivity and legal requirements.
nes yu cos o ot ot o or er l et f r )and the sharing of information assists it in providing services and for students to be able to take part in its activities.
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