2009 Missouri Annual Conference Session Workbook

Proposal of the Annual Conference Sessions Committee -
Procedures and Reminders
The Annual Conference Sessions Committee offers the following:
1.To provide for the integrity of the Annual Conference, only registered lay members and clergy members
of the Missouri Annual Conference shall be seated within the voting area of the conference. Name badges
will indicate those who are eligible to vote.
2.The agenda as printed in the workbook shall be adopted as the official agenda, with the provision that the
presiding officer has the authority to make changes to facilitate the business of the Annual conference.
3.In any parliamentary situation not covered by the Standing Rules, the Annual Conference shall be
governed in its actions by the current edition of Robert’s Rules of Order.
4.All worship services and study times shall be The Order of the Day
5 Distribution of material in the voting area shall be done only after approval from the presiding officer, the
conference secretary, or the director of connectional ministries.
6.All printed reports shall be received and printed in the Conference Journal.
7.If a person cannot afford the registration fee, this fee will be excused and the proper credentials will be
provided.
Standing Rules Reminders
201.05 All resolutions from individuals, congregations, or groups other than councils, teams, committees, or boards
of the Missouri Conference must be in the office of the Director of Connectional Ministries before April 15 in
order to be considered by the approaching session of annual conference. Resolutions that are determined to be
in order by the bishop will be distributed for review as follows:
Resolutions calling for changes to the Standing Rules will be distributed to the Rules and Procedures
Committee; Resolutions with financial implications will be distributed to the Finance and Administration
Team;
Resolutions with Social Principles implications will be distributed to the Social Justice Team; All other
resolutions will be distributed to the Mission Council. The appropriate group will consider the resolution
and will be responsible for its presentation to the session. It may collaborate with the author of the resolution
to perfect the resolution or to resolve the issue before its presentation at annual conference. If the issue is
not resolved, the group will present the resolution as stated by the author; however, in order to improve the
deliberative process it shall also briefly summarize in what ways it agrees or disagrees with the petition. No
appropriate group may begin the above collaboration and perfecting process with a resolution author until
the resolution author gives written permission for the process to begin. In addition, if the collaboration and
perfecting process has begun after written permission of the resolution author, the resolution author may end
the process at any time by so informing the appropriate group.
201.10 All items of substantive nature to come before the Annual Conference that are unable to be printed in
the Conference Workbook shall be in the hands of the members at least one day prior to action with the
exception of the Conference Committee on Nominations, and the Board of Ordained Ministry. The Rules and
Procedures Committee shall make a preliminary report at least one day before action is to be taken.
201.15 All proposals for changes to the Standing Rules of the Annual Conference must be referred to the Rules and
Procedures Committee before being considered by the Annual Conference. Proposed changes are to be in the
hands of the Rules and Procedures Committee by May 1.
201.20 One signed, legible copy of all motions and reports submitted to the Annual Conference shall be placed in the
hands of the Conference Secretary and presiding officer before the close of that business session. Motions to
table or adjourn shall be an exception to this rule.
201.25 Debate during plenary sessions of the Annual Conference shall be limited to five speakers for two minutes for
each side of the motion being debated.
201.30 The Annual Conference Sessions Committee shall provide childcare at all sessions and worship services of the
Annual Conference.
B-2 2009 Missouri Annual Conference
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