Internal Policies And Procedures Missouri Conference
Council On Finance And Administration
2008 2009
I. MEMBERSHIP
A. The Council on Finance & Administration (CF&A) shall have a president, vice-president and a secretary
who shall be nominated and elected by the members of CF&A. The president of the CF&A shall be a
member of the Mission Council. CF&A shall have the responsibilities and duties assigned to it by the 2004
2008 Book of Discipline ¶610-618 ¶611-619 and such other responsibilities as may be delegated to it by
the Missouri Annual Conference. Assignments of roles and responsibilities for the work of CF&A shall be
determined by its membership each quadrennium.
B. Members shall be nominated by the Annual Conference Committee on Nominations and elected by the
annual conference for a term of four years and are eligible for re-election for one additional four-year
term. The Committee on Nominations is encouraged to assure that, insofar as possible, the membership
will have an appropriate balance of men/women, racial/ethnic, small and large church, rural and urban
makeup. The members shall be divided into two classes of four years each. Members shall not be eligible
to vote if serving on any agency receiving funds from the annual conference. Members shall not be eligible
to serve simultaneously on other conference boards, commissions, teams, and committees.
C. The following shall be established as a standing committees: The Audit Committee and The Policies and
Procedures Committee.
D. “No member or employee of any conference agency and no employee, trustee, or director of any agency or
institution participating in the funds of any Conference budget shall be eligible for voting membership on
the council (CF&A).” ¶611.2b ¶612.2b.
II. THE CONFERENCE TREASURER ¶618 ¶619
A. The Conference Treasurer shall be nominated annually by CF&A and elected by annual conference.
This person shall treasurer to may also serve as Director of Finance and Administrative Services for
the Missouri Conference.
B. In consultation with CF&A, the treasurer is responsible for establishing office management, hiring and
overseeing staff.
C. The treasurer recommends banking relationships to be approved by CF&A.
D. The treasurer is the primary signatory for all conference funds with two additional emergency
signatories selected by CF&A quadrennially.
III. FINANCIAL PROCEDURES FOR THE MISSOURI CONFERENCE
A. CF&A and the conference treasurer’s office staff will be directed by the requirements of the current
BOOK OF DISCIPLINE, and by actions of the session of the annual conference each year.
B. All conference boards, teams, committees and task forces shall submit financial requests to CF&A,
through the related office or center director, on forms designated by CF&A. Requests shall include:
(a) proposed budgets for the new year including a narrative of how funds are to be used and; (b)
explanation of how accumulated balances will be used a missional narrative of how funds are to be
used; (b) fruit that has been generated by the ministry; (c) how the ministry lives out the conference
mission; and (d) explanation of how accumulated balances will be used.
D-10 2009 Missouri Annual Conference
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