C. CF&A recognizes certain expenses are non-discretionary expenses. A stabilization line item will be
included in each of the budget areas that include non-discretionary expenses. The amount of the
stabilization line item will be set by the previous year’s apportionment payout.
C. D. The apportionments for each conference year will be calculated on the decimal formula approved by
the annual conference following the adoption of the conference budget at each annual session. This decimal
formula shall be reviewed for equity among congregations annually by CF&A. Local church statements will
be given to the district superintendents in late summer to be distributed to the local churches. Local church
treasurers shall use the Remittance Report Forms provided by the conference treasurer. Completed forms for
all the items remitted and accompanying check for the total amount shall be payable to:
MISSOURI ANNUAL CONFERENCE
UNITED METHODIST CHURCH
3601 AMRON COURT
COLUMBIA, MO 65202
D. E. Apportionments shall be based on a 100% of the preceding annual conference adopted budget.
E. F. Apportionment adopted by the preceding annual conference shall be calculated by the treasurer’s office
and issued to the district superintendents by August 1.
F. G. A monthly financial report for each ongoing team shall be sent by the treasurer’s office to that team.
G. H. The conference treasurer shall be authorized, in consultation with the executive committee of CF&A,
to allocate each month up to one-twelfth (1/12) of 70% of the budgeted annual amount for conference
approved ministries.
H. I. Emergency funds may be requested in writing to the CF&A president for processing with CF&A, or in
exceptional circumstances by the Executive Committee. Any emergency or special funding granted by
the CF&A Executive Committee will be taken from the Conference Reserve Fund and/or the Emergency
Needs Fund.
I. J. The conference treasurer is authorized to pay only properly executed expense vouchers as described below.
1. Line Item Number and Name: Vouchers must contain the complete budget line item account number
and account name.
2. Expenses incurred for: List the specific group meeting, event or service.
3. Date and Place: List the date (month, day, and year) and city or specific place of the meeting or event.
4. Meals incurred while on conference business will be reimbursed up to a reasonable amount with
appropriate documentation.
5. Travel
a. Auto--Actual mileage traveled at 15 cents per mile plus 1 cent per mile per additional passenger to
encourage car pooling. Conference staff mileage will be paid at the maximum Internal Revenue
Service rate.
b. Air--Lowest fare available. Attach original or copy of ticket to the expense voucher.
c. Other--Provide receipts for parking, taxi, or other modes of transportation.
6. Lodging: Attach a copy of the lodging bill listing the reasonable expenses incurred.
7. Telephone: Attach copy of bill for long distance calls with the calls circled that are to be paid. The
2009 Missouri Annual Conference D-11
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