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LEFT: Shaun Wilkinson, MD of TA Triumph- Adler UK RIGHT: Rebecca Paddick interviewed Shaun at Bett 2014


ANYONE WORKING IN today’s schools know how useful technology can be. They’ll also know that technology carries risk, and risk needs to be managed. Risk management can be easy when we're aware of the threat, but sometimes the biggest

threats come from the unlikeliest sources. Take the humble printer, for instance. We use

printers and Multifunctional Devices (MFDs) every day. We probably take them for granted. They often play only a brief role in whatever process we're performing. We might spend hours working on a spreadsheet or pupils’ reports. The act of printing them takes seconds. In fact, it probably takes us longer to walk to the printer than it does for the printer to spit the paper out. But while we may have forgoten the printer by the time we're back at our desks, the printer hasn't forgoten us.

Forgoten data – hidden threat According to Shaun Wilkinson, managing director of document management company TA Triumph- Adler UK, today’s printers and MFDs are sophisticated pieces of kit, with hard drives often larger than those found on computers. “Anyone who has gone through the hair-pulling frustration of accidentally deleting something from their computer's hard drive will probably know that with the help of the right expert, that data can be retrieved. The same is true for printers and MFDs – any data

they process, whether it’s a document they print, or an image they scan or copy, remains on the device's hard drive until it's overwriten. It doesn’t simply vanish because we have finished using the device. In other words, their data can be recovered.”

The implications Once we understand that data remains on a printer's hard drive, it’s all too easy to imagine potential catastrophe. Personal information relating to pupils, staff and other stakeholders is vulnerable. Any leak, either through accident or malice, could cause huge reputational damage to the school as well as personal damage to individuals. Then there is the financial threat. Contract

information, payment details, bank details... on a daily basis printers and MFDs handle a wealth of information that could be criminally exploited if it fell into the wrong hands. We might shred the paper once we’re finished with it, but we can't shred the printer’s hard drive.

Reducing the risk Such is Shaun’s concern that TA Triumph-Adler UK launched a new Data Security Policy at the UK’s leading education technology exhibition, Bet 2014, which guarantees that printed and scanned data is ‘safe as standard’ on all their devices purchased by the education sector. “Whenever you see our Data Protection Shield,

you know that we are protecting your data. Our standard security software encrypts and overwrites the hard disk randomly to prevent data restoration and is compliant with the US Dept of Defence’s data sanitisation standards.” The move was welcomed by visitors at Bet 2014

and especially by their existing customers who will have their Data Security Kits installed free of charge by TA Triumph-Adler’s technical engineers over the next few months. ET

If you would like to know more about TA Triumph-Adler’s fully secure document and print management solutions which focus on the education sector contact Cath Thompson at or call 01793 783298.

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