BEST VAluE ANNuAl REPoRT 2009-2010 (CoNT.)
• Assisting with the Financial Sustainability Program, advising Council on its current financial situation and its future financial sustainability
Other services that were completed by the Asset Management area during the year are:
1. Council’s Road Register updated & refined to improve its accuracy
2. Council’s Footpath Register updated & refined to improve its accuracy
3. Renewal Gap Modelling – providing vital information for Council Budgets, Financial Sustainability Program and for the STEPS Program
4. Provided information for Council’s Capital Works Programs and Bituminous Surfacing Programs
5. Ensure that Council’s maintenance inspections & works are carried-out & completed in accordance with the requirements of Council’s Road Management Plan and the Road Management Act 2004
6. Review of Council’s AM Policy and AM Strategy 7. Purchase of Asset Management System (Assetic)
8. Formation of a regional asset management group – North-West Regional Asset Management Coordination Committee (NWRAMCC), through the MAV and with funding from the Federal Governments LG Reform Fund
Electronic Document Management System – Ongoing
Council continues to implement its Electronic Document Management through its RecFind software system. Scanning of all incoming and electronic copies of outgoing records is in place and original documents (where necessary) are secured for retention for the requisite archive period. Records are ‘sentenced’ for disposal as part of this process.
Human Resources Report – Succession Planning
The preparation of a Workforce Strategy was completed and presented to Council in 2009. The key recommendation was for appointment of a specialist HR Manager to drive the process. Council made allowance for this position in its 2009/10 budget and recruitment commenced in March 2010, however to date it remains unfilled.
As part of this resourcing, the budget also provides for a specialised Risk Manager position, a role previously filled on a part time basis.
Financial Capacity Review
Council’s General Manager of Corporate Services and Economic Development Mr Tony Bawden reported to Council on the need to examine the implications of several major projects which were imminent in the next 1-2 years on Council’s ongoing financial management and sustainability.
Council appointed Professor Perry Allan AM of Review Today to closely review these scenarios and their impacts. He worked closely with senior managers, finance and asset staff.
As part of Council’s budget and Council planning process, he presented his findings to Council in 2009 which provided a long term forecast for managing these matters. These have been factored into Council’s four year Strategic Resource Allocation Plan and Council propose to establish a 10 year Financial Plan in the coming year.
Risk Management Plan - Ongoing
In recognition, that improving council’s risk exposure also has significant financial and customer service benefits from a Best Value perspective, the organisation is continuing to develop and improve its risk management framework (incorporating a risk management policy, strategy and risk register).
Staff also routinely undertaking proactive maintenance inspections and suitability assessments of Council assets, in particular:
• Sporting reserves at the change over of seasons • Playgrounds on a monthly basis; and
• Road and footpath networks and where defects are identified maintenance is completed within specified time frames
By being, proactive Council enhances the community’s ability to access and safely use all categories of infrastructure.
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