New administrator and scheme for managing EELQMS Letter of Conformance

An independent service provider, Services to Associations and Industry in the Lubricants Sector (SAIL), has been appointed to take over administration of the EELQMS (European Engine Lubricants Quality Management System) Letter of Conformance registration on behalf of ATIEL, the technical association of the European lubricants industry.

The appointment of a new administrator is a response to the increasing numbers of lubricant marketers participating in the Letter of Conformance (LoC) scheme and the need to strengthen links between the LoC and ATIEL’s Compliance Policy.

The EELQMS is an overarching quality management system that embraces various standards, test methods and procedure, Codes of Practice and the ACEA Oil Sequences requirements. It has been developed jointly by the European Automobile Manufacturers’ Association (ACEA), The Technical Committee of the Petroleum Additives Manufacturers in Europe (ATC) and the Technical Association of the European Lubricants Industry (ATIEL) and is the only quality system that can be used to support ACEA performance claims for engine lubricants.

In order to make an ACEA claim, ACEA requires that marketers must have signed the EELQMS Marketers’ LoC, confirming that they have complied with the quality system’s guidelines.

ATIEL has administered the EELQMS and the associated Letter of Conformance since its inception and has been actively promoting the scheme in order to improve standards and achieve greater compliance across the industry. This has resulted in an increase in the number of companies that have signed the LoC to over 200.

Simultaneously, ATIEL has been developing its programme of ongoing market surveys to monitor the actual quality of automotive lubricants in the marketplace and the level of compliance with any claimed performance. This activity has included independent testing and analysis of lubricants on the market, and the exchange of information and technical data to support marketers’ understanding of the quality system and standards required of LoC signatories making ACEA performance claims.

ATIEL Compliance Policy Earlier this year, to further strengthen the credibility and value of the EELQMS LoC, ATIEL launched a new Compliance Policy aimed at supporting lubricant marketers who make valid performance claims against the ACEA Oil Sequences.

The policy encourages compliance across the industry through the continuous monitoring of quality survey results and the exchange of information and technical data that supports the education of lubricant marketers. It also provides a framework for supporting marketers in taking corrective action to address non-compliance issues.

This includes procedures for ATIEL to give feedback and advice to marketers, or to take action against them, depending on the severity of the non-compliance. The full Compliance Policy is available on the ATIEL website and can be downloaded from: code-of-practice/compliance-policy.

New administrative system Due to the growing number of LoC signatories and significantly increased workload required to manage registrations and the quality survey activity, SAIL will take over these activities from the start of the next LoC validity period on 1 November 2018.

ATIEL President, Peter Tjan, says: “Removing the significant administrative effort required to manage registrations and survey will enable ATIEL to focus on the continued promotion of the EELQMS LoC scheme, as well as providing training and supporting information for signatories that will help to ensure there is a high level of understanding and compliance across the industry.”

Under the new arrangement, SAIL will handle the administration of the LoC registration system on behalf of ATIEL

including the renewal process and publishing of the current list of LoC signatories on its own dedicated website. ATIEL will continue to be responsible for administering the EELQMS as a whole.

The other major change to the system is the introduction of a fee for signing the LoC. “The fee will cover the costs of administering registration as well as the market survey activities, which will continue under SAIL’s management,” says Peter.

“Continuing to invest in the development of the surveys is vital for maintaining compliance to quality standards across the industry and adding credibility to the LoC scheme.”

He adds that LoC registration allows signatories to benefit from competing in a market with established quality standards and enhanced levels of compliance, which strengthens the credibility of their performance claims. Specific benefits of the LoC registration include: • Ability to make valid performance claims against the ACEA Sequences.

• Licence to use the EELQMS logo on product labels, documentation and other marketing materials.

• Inclusion in independent quality surveys which provides individual signatories with confidential feedback on how their products performed.

• Access to training and educational materials.

Further information on the new LoC administrative system can be found on the SAIL website.




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