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SELECTING THE BEST CAFM FOR YOUR ESTATES AND FACILITIES MANAGEMENT Investing in a new CAFM solution or module is a big decision, fortunately good CAFM software has come into its own over recent months; enabling estates and facilities departments to run amazingly, despite the increase in demand and pressure. It is helping managers and teams alike do their jobs efficiently and more easily; even when working remotely.
Whether you are taking your first steps into estates and facilities management software, or your existing CAFM is no longer supporting you the way you need it to, 3i Studio has shared some key steps that will help ensure you choose the best solution for you, your team, and your contractors.
Does it have the right tools and reporting? Ensure your new solution contains all the features you need to improve workflow and communication, as well as giving you the right reporting and tracking tools to enable you make informed decisions and reduce costs.
Do they meet Government security requirements? Secure CAFM that enables you to control who has access to what information is vital. Also check your solution meets all the Government security requirements, such as Cyber Essentials, and your data will be securely hosted within the UK.
Do they continually develop their solutions? Estates and facilities requirements are continually evolving, so choose a solution that will be developed and fully supported to ensure it will meet your future needs as well.
3i Studio’s MD Tim Andrew said: “Good CAFM software has come into its own recently; enabling estates and facilities departments to run amazingly.”
Are upgrades free? Your upgrade should be included in your support fees, and not require you to pay for new licences to benefit from new developments.
12 | TOMORROW’S FM
Can you use your new CAFM remotely? Ensure you can access your solution remotely using your existing laptops, smart phones, and internet. Gone are the days where you need to buy new hardware for you, your team, or your contractors to log-in.
Will they help you get up and running? Moving your data in from your old property management solution, or from spreadsheets and even hard copy, can take time and skill, so ensure that your CAFM provider will help you with this and swiftly get you and your team up and running with access to both your current and historic data.
Can they guarantee your start date? Establish the set-up time; three to six weeks from sign-off is typical and should enable your provider time to not just set up your CAFM and train your team, but for you to also test and tweak your solution before it goes live.
Can you test-drive the new CAFM? Having access to a demo system before deciding if a CAFM solution can do what you need it to do is vital.
Who should be part of the decision? Involving the people who will be using your CAFM solution in the specification and selection will ensure they get the functionality they genuinely need, as well as giving them a solution that they can work with and enjoy using.
What is their pedigree? You need to be confident that your new CAFM provider is experienced within your sector, as well as being stable enough to continue supporting you in the future too.
Highly recommended 3i Studio’s Estates Management software is highly functional but still easy to use.
A 3i Studio Fire Service client said: “The beauty is that you can see and do everything you need on one page, … it’s very friendly software.”
For further advice… Whether you would simply like some advice, would like to see a demo, or to test drive some CAFM software yourself, 3i Studio will be happy to help, so do get in touch with them.
Call: 0345 675 5051 Email:
sales@3istudio.com
www.3istudio.com
https://www.carrier.com/commercial/en/uk/media/BRE-Report_P121246-1000_TCUK_Opticlean_Issue2_30Sep2021_tcm217-150150.pdf
twitter.com/TomorrowsFM
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