Streamlining with data
Christian Berenger, Head of Workforce Management at Ezitracker, looks at how the ability to integrate basic time and attendance workforce data with a cloud- based automated payroll system can benefit cleaning service providers.
Most cleaning contractors are involved with all stages of the employee lifecycle: recruitment, onboarding, development, payroll, retention and exit. Multiply this by the number of employees you process, and the day-to-day people management process is a complex task.
By integrating automation, analysing data, and embracing cloud-based information intelligence, efficiency and the entire process can get easier. It’s entirely possible to move away from stacks of paper and overflowing inboxes.
It’s easy for employees with paper-based timesheets to enter incorrect arrival and leaving times or round up their hours. Overpayment often happens as employees are paid based on those incorrect hours/rates. Coupled with huge volumes of attendance data needing retyping from timesheets or cards into the payroll system by back-office staff, it’s easy to make mistakes and miss inaccuracies.
Soft FM service providers can manage the employee lifecycle of hundreds of cleaning operatives in a sector with a notoriously high staff turnover rate. By eliminating uncertainty and having information available real-time, it’s possible to free up time for managers to make the best possible decisions, streamline processes, achieve optimum levels of productivity, and boost long-term profitability.
Modern time and attendance software technology enables operations managers to verify attendance in real-time, eliminating the need for paper timesheets and streamlining payroll reporting. This massive reduction in administrative burden can result in substantial payroll processing savings, including the elimination of timesheet fraud, reduction in payroll overpayments, discrepancies, disputes, and time spent on supervision.
Integrated Workforce Management Systems include scheduling, payroll and invoice reporting so employees can be allocated, pay rates assigned, and payroll extracts produced. Seamless integration means tailored reports can be created quickly and easily. The method and frequency of how people are paid can considerably impact on how they manage their finances and how they approach their daily duties. Financial stress can be a distraction at work for employees, and many employers recognise the direct impact it can have on productivity and engagement.
Streamlining payroll digitally should be a priority for employers, regardless of industry or size. That’s why there’s
54 | TECHNOLOGY
an emergence of new technologies aiming to transform payroll for the benefit of both employers and employees, more so in commercial cleaning and facilities management sectors where hours and locations can vary.
EziPay is a cloud payroll and workforce management platform within the Ezitracker suite, streamlining the employee journey from recruitment and onboarding to time and attendance, through to scheduling and payroll. It’s an end-to-end solution allowing you to deliver payroll services and timesheets, expenses, absence management solutions and even clock on/off and rota management solutions to your clients: all from the same familiar EziHub platform.
By introducing a solution that enables employee and manager to take control of timesheet logging, it saves the task of compiling that data and eliminates the need to enter it into payroll: It's immediately there when you need to process the next pay run.
It’s all about creating a healthy, happy engaged workforce, so they can control their finances. Supporting the financial wellbeing of your workforce is not only good for your employees, it’s good for business.
Responses to COVID-19 have sped the adoption of digital technologies by several years across all industries worldwide. As we entered 2020, before the pandemic unfurled, there was a huge technology shift already taking place, with businesses rolling out new digital strategies to meet commercial demands – in the way they sell, market themselves and recruit. Now as we further navigate our way around the ongoing new variants, it’s clear that workforce management solutions including seamless payroll technologies are needed more than ever to help organisations who have deskless workers.
Ezitracker allows for the full employee journey from Onboarding to Pay – all from a single EziHub. You can download our latest Whitepaper ‘A Guide to Payroll Streamlining for FM & Cleaning companies in a post- pandemic world’ HERE.
www.ezitracker.com (
https://www.ezitracker.com/Whitepaper-Payroll-Streamlining-FM-Cleaning-Companies?utm_campaign=WP2_PFM_March&utm_medium=PR&utm_source=Article&utm_content=&utm_term=)
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