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CHOCTAW ELECTRIC COOPERATIVE BOARD OF TRUSTEES MEETING OFFICIAL


MINUTES


The Board of Trustees of Choctaw Electric Cooperative, Inc. met in regular session at the CEC headquarters office in Hugo, Oklahoma, Tuesday, August 25, 2015.


CALL TOORDER by President, Invocation, and Pledge of Allegiance


There being a quorum present, President George Burns called the meeting to order at 9:10 a.m. Jon Miles delivered the invocation and Mr. Burns led the Pledge of Allegiance to the Flag. Those Trustees present were:


George Burns, District A Norman Ranger, District F Joe M. Silk, District B Danny Antwine, District G James Woods, District C Mike Brewer, District H Andrea Slaton, District D Marcia Wright, District I Neil Birchfield, District E


Guests Attorney Bob Rabon, CEO Jon K. Miles, and Executive Assistant Susan Wall.


Approval of Minutes


The July 28, 2015 minutes were approved upon a motion made by Dr. Slaton, seconded by Mr. Birchfield and carried unanimously.


Acceptance New Members


The New Members for July 2015 were accepted upon a motion made by Mr. Antwine, seconded by Mr. Woods and carried unanimously.


Review and Acceptance Check Register & ACH


After discussion, a motion was made by Mr. Birchfield, seconded by Mr. Ranger and carried unanimously to accept the July 2015 check register and ACH register as presented.


Estate Capital Credits


A motion was made by Mr. Antwine, seconded by Mr. Silk, and carried unanimously to approve payments of Estate Capital Credits for the applications presented.


6. Financial Report


6.1. A presentation was given explaining the line items on CFC Form 7. 6.2. The WFEC power bill was included in the agenda items for review and discussion.


Department Staff Report


Jia Johnson reported on the Member Services department. She updated the board on final preparations for the annual meeting. A motion was made by Ms. Wright, seconded by Dr. Slaton, and carried unanimously to pay the members,


selected by the board members to observe the ballot counting, $50 each and provide them a CEC t-shirt for their participation in the counting of the ballots for the board elections and bylaw amendments during the annual meeting.


Darrell Ward reported on the System Services and Safety. A motion was made by Ms. Wright, seconded by Dr. Slaton, and carried unanimously to sell the three additional surplus vehicles at Brinkley Auction and to include information in the newsletter announcing to the members the details of the vehicles to be auctioned.


A motion was made by Mr. Brewer, seconded by Mr. Ranger, and carried unanimously to instruct staff to prepare information for the board to review, detailing the economic justification plan and have the information delivered to board members prior to the next meeting.


Craig McBrain, Finance and Administration, presented proposed changes to Terms and Conditions of Service. The proposed changes were identified in Section III, P. and Section III Q. After discussion, motion was made Ms. Wright and seconded by Mr. Birchfield to adopt the changes to Terms and Conditions Section III, P & Q, as presented. Motion carried unanimously.


A motion was made by Dr. Slaton, seconded by Mr. Ranger, and carried unanimously to allow management to proceed with the bid process for a new phone system with instructions to accept the best service at the lowest price.


Two bids for repair and renovation of the ceiling and lights in the front lobby and counter area of the Hugo office were reviewed. Mr. Brewer motioned and Mr. Birchfield seconded to accept the lowest bid. Motion carried.


Attorney’s Report Executive Session


A motion was made by Dr. Slaton and seconded by Mr. Ranger to go into Executive Session at 3:50 pm. The board agreed by consensus to convene in Regular Session at 4:30 pm.


A motion was made by Mr. Brewer, seconded by Mr. Ranger, and carried unanimously to have a Special Board Meeting August 27, 2015 at 4:00 pm, at the Hugo office to review purchasing activities.


CEO’s Report


9.1 Board Policy Review- Reconsideration of Policy 704, I, A-F


Motion was made by Dr. Slaton, seconded by Mr. Woods, and carried unanimously to recall the changes made to Board Policy 704, that were adopted at the June 23, 2015 board meeting.


Board Policy 704 will be returned to the original version, prior to the June 23, 2015 approved changes, as defined in the current collective bargaining agreement between CEC and IBEW.


9.2 Correspondence from KAMO


CEC received a letter from KAMO terminating the after-hours dispatching services. They did agree to continue to serve dispatching needs until an alternate source is available.


9.3 EPA Issues – Final Rule


On August 3, the Environmental Protection Agency finalized regulations to limit carbon dioxide emissions from power plants that will dramatically reshape how America generates and uses electricity. The Clean Power Plan was also included in the information presented to the board.


9.4 Release of Annual Audit Report


A motion was made by Ms. Wright, seconded by Mr. Woods, and carried unanimously to release the Annual Audit Report to members that submit a request.


Director’s Reports 10.1 OAEC Board Report


Dr. Slaton and Mr. Miles attended the OAEC board meeting. Dr. Slaton provide an update on items discussed at the OAEC board meeting.


10.2 WFEC Board Report


Ms. Wright and Mr. Burns attended the monthly WFEC meeting. Ms. Wright provided an update on items discussed at the meeting. WFEC staff met with Standard & Poor’s (S&P) and presented a review of the past 18-month financial and other operational information in order to begin the review process for the credit rating. WFEC’s current rating is A-.


Old, New, or Unfinished Business


Brian Coker, WFEC Manager of Rates and Revenue, presented a power point presentation explaining WFEC/Member Cooperative Community Solar Projects. WFEC’s goal is to make a Community Solar Project available to any WFEC Member Cooperative that elects to participate. WFEC will construct, own and operate the solar generation facility. After discussion, Dr. Slaton made a motion, seconded by Ms. Wright, and carried unanimously for CEC to enter into agreement with WFEC to participate in a Community Solar Project.


Adjournment


There being no further business to come before the board, the meeting adjourned at 5:30 pm.


4 | november 2015


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