industry regulations Accidents&first aid
As an employer, under theHealth and Safety (FirstAid)Regulations 1981 you are required to provide adequate equipment and facilities for administering first aid.Youwill need to carry out a risk assessment to determine your exact first aid needs.
If an employee suffers amajor injury whilst atwork, is admitted to hospital for 24 hours ormore, is incapacitated formore than three calendar days due to an incident in theworkplace or dies, you are required under the Reporting of Injuries,Diseases and DangerousOccurencesRegulations 1995 (RIDDOR) to report it to the HSE as soon as possible.
You should also report any incidences where a visitor to your business is taken to hospital, dies, or if there is a major incident such as a fire.
Treatment risks
Under the Provision andUse of WorkEquipmentRegulations 1998 (PUWER) youmust ensure that all equipment provided for use atwork is suitable, safe to use, and used only by thosewith adequate training.
In salonswhere sunbeds andVTUs are used, the IonisingRadiations Regulations 1999 require operators ofUVequipment to assess the risks to staff and customers, and take steps to control the risks so far as is reasonably practical.
This includes giving advice to customers on personal protective equipment (such as eye goggles), training staff andmaintaining customers’ records.
Reduce employees’exposure toUV tanning equipment asmuch as possible (separate fromtheir own tanning sessions), ensure that the correctUVtubes are fitted, andmake sure staff are trained in giving tanning advice to customers according to their varying skin types.
Is illegal for anyone under the age of 18 years to use a sunbed, as
determined by the Sunbed (Regulation)Act 2010,which came into force inApril
2011.TheAct is enforced by local authority authorised officers, and if, as a salon owner or employee, you are found to be allowing under-18s to use sunbeds or VerticalTanningUnits you could be fined up to £20,000.
TheHSE also publishes a ‘customer information’ sheet on the risks of tanning for customers,which you can display in your salon.
All newsunbeds soldwithin the EuropeanUnionmust also comply with theDirective 2006/95/EC (Electrical Equipment designed for usewithin certain voltage limits) from the EuropeanCommissionHealth and ConsumerDirectorate, so that sunbeds have amaximumerythemal output of 0.3W/m2
.
Salonswishing to offer temporary or permanent dermal filler treatments on their premisesmust employ the services of amedical practitioner, and any fillers placed on themarket as medical devicesmustmeet the requirements of theMedicalDevices
Directive.Clientsmust undertake a medical consultationwith a doctor whowould,where appropriate, prescribe the agent, and the treatment can be administered by a fully trained aesthetic nurse
practitioner.The IndependentHealthcareAdvisory Services (IHAS) is currently setting up an industry-led self-regulatory scheme for botulinumtoxin and dermal fillers.
Salons and Spas offering laser and IPLtreatments no longer have to registerwith theCareQuality Commission (CQC) under theHealth and SocialCareAct of 2008 aswas previously the case.
However they are still required to registerwith their LocalAuthority (LA) for health and safety and inspection purposes, and should therefore followgood practice in relation to health and safety, such as providing goggles for staff and clients.
License to entertain
If you use, or intend to use,music or television in yourworkplace for the benefit of clients or employees, you will need to obtain permission from the owners of thatmusic, as stated in theCopyright,Designs and Patents Act
1988.The PerformingRight Society (PRS) and the Phonographic PerformanceLtd (PPL) are not-for- profit organisationswho collect fees fromusers on behalf of thewriters and publishers ofmusic, and youwill need to obtain a license fromeither or both of these to legally playmusic on aCDplayer, radio or through the Internet in yourworkplace.
Both licenses hold similar rights, but there are differences in the types of music they cover, so youmay need to obtain one of each. License fees vary depending on the type and size of your premises and the nature and extent towhichmusic is used. If you are using a television, youwill also need to obtain aTVlicense.
Protect your clients
You are governed under theTrade DescriptionsAct 1968 tomake accurate trade descriptions of any goods or services you
supply.Be careful not tomislead clients about the quantity, ingredients, manufacture and testing of products or the effects of treatments.
When keeping both client and staff records, ensure that you complywith theData ProtectionAct
1998.This Act protects both your clients and your employees’ right to privacy and applies to both computerised and paper
records.TheAct states that data storedmust be accurate, secure, not excessive, fairly processed and not kept for longer than necessary.
This information was correct at the time of publication, and is intended only as a guide.
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